Executive & Operations Support

Requirements

Experience Needed/Responsibilities:

1. Inbox Management**- Verify and maintain inbox sorting and labeling, including labels pulled from Fyxr.

- Triage incoming email and flag messages that need a personal sign-off or specific wording.

- Manage and respond to routine emails in that supporting capacity.

2. Meeting Administration**- Capture meeting notes and action items.

- Log each action item to the tracker, line by line.

- For any technical issue raised, create a Jira ticket with an assigned owner and due date.

3. Document & Asset Wrangling**- File and organize documents across Google Drive and Notion.

- Handle formatting and link cleanup.

- Keep sales and training assets current.

- Gather and organize materials from other team members as needed.

4. Scheduling & Coordination**- Manage calls and calendar.

- Coordinate vendor and pod scheduling.

- Prepare agendas.

- Chase down and confirm reschedules.

5. Travel Booking**- Book travel end to end, including flights, lodging, ground transport, and itineraries.

Good to have:

- Strong executive support experience, with proven ability to proactively manage an executive's inbox, calendar, and priorities.

- Highly organized and detail-oriented, with the ability to work independently, stay ahead of tasks, and know when to escalate.

Non-negotiable Requirements:

- Experience with productivity and project management tools: Notion, Jira, Fyxr, and similar platforms.

Industry/Tools Experience:

- Notion, Jira, Fyxr, Google Drive

Benefits

We’re all about uplifting lives in Coconut and we make sure we provide benefits that support work-life balance, well-being, and growth. Here’s what you can look forward to as part of the Coconut Community! ✨

✅ Competitive Salary – We recognize your skills and experience with a great compensation package.
✅ 13th Month Pay – Enjoy an extra month’s salary—because who doesn’t love a little bonus?

✅ Paid Time Off – Recharge with 12 days of PTO to use however you like—vacation, self-care, or just a break from it all!
✅ US Holidays Off – Enjoy 12 paid US holidays throughout the year.
✅ Maternity & Paternity Leave – We support growing families with dedicated leave for new parents.

✅ Comprehensive Healthcare – We’ve got you and your family covered with quality healthcare benefits.
✅ Life Insurance* – Our full-time HMO plan includes life insurance for extra peace of mind.
✅ Mental Health Support – Prioritize your well-being with access to mental health consultations and wellness resources.

✅ Milestone Gifts & Birthday Treats – We celebrate your achievements and make your special day even better!
✅ Exciting Team Experiences – Think island getaways, virtual town halls, and regional meetups—because work should be fun, too!

✅ Stay Connected – Be part of a supportive network where you can learn, grow, and connect with amazing people.

Some benefits may vary. Full details will be provided during the onboarding process.