Executive Assistant at Solace Health

Solace is a Series C startup founded in 2022, backed by top-tier investors like Inspired Capital, Craft Ventures, Torch Capital, Menlo Ventures, Signalfire, and IVP. The company aims to revolutionize healthcare by empowering patients with expert advocates and decision-making tools.

About the Role

We are seeking an Executive Assistant to provide dedicated support to senior executives, including C-suite leaders and Vice Presidents. This role is a strategic partner responsible for enabling executives to operate efficiently, prioritize high-impact tasks, and maintain strong operational alignment across the organization.

The ideal candidate will manage complex calendars, meetings, communications, travel, and executive coordination while supporting leadership events, offsites, and cross-functional initiatives. This is a high-trust, high-visibility role critical to Solace’s ability to scale.

What You’ll Do

• Own multi-time-zone calendar management, prioritizing meetings based on urgency, impact, and strategic value.

• Protect executive time by triaging inbound requests, managing hold blocks, and resolving scheduling conflicts proactively.

• Support the planning and execution of leadership meetings, team offsites, and large-scale company events.

• Act as a proxy in meetings, capturing detailed notes, clarifying decisions, and ensuring follow-through on action items.

• Draft, edit, and send executive-level communications with professionalism and clarity.

• Serve as the primary point of contact between executives and internal leaders, external partners, vendors, and stakeholders.

• Digest, summarize, and escalate key information, updates, risks, or insights while maintaining strict confidentiality.

• Support leadership operating cadence (staff meetings, business reviews, planning sessions, offsites) by owning agendas, note-taking, action tracking, and follow-through.

• Build and improve systems, templates, and processes that enhance executive productivity and organizational effectiveness.

• Manage end-to-end travel logistics, itineraries, reservations, and expense reporting with meticulous attention to detail.

• Ensure seamless operational execution during high-volume periods, travel, or periods of rapid change.

What We’re Looking For

• 5+ years of experience supporting senior executives, preferably at the VP or C-suite level in a high-growth, fast-paced environment.

• Exceptional calendar management, prioritization, and organizational skills.

• Strong written and verbal communication skills, with the ability to draft clear, concise executive-level messaging.

• Demonstrated judgment, professionalism, and ability to handle highly confidential information.

• Excellent project management skills with a strong bias toward execution and follow-through.

• Ability to anticipate needs, solve problems independently, and stay ahead of deadlines.

• Comfort operating in a dynamic, ambiguous environment while maintaining calm and clarity.

• High EQ and ability to navigate cross-functional relationships with empathy, tact, and confidence.

Bonus Points

• Background in startups, healthcare, technology, legal, or complex operational environments.

• Experience supporting Finance C-suite leaders (e.g., CFO) and Vice Presidents.