Signage Project Coordinator

As a Signage Project Coordinator, you will play a key role in coordinating multiple signage projects from planning through execution. This is a newly created opportunity for an organized and proactive project professional who is eager to learn the specialized signage industry while working alongside an experienced project management team.

You will manage multiple accounts and projects simultaneously, coordinate vendor quotes and proposals, research permitting requirements, and support technical project documentation. The role is ideal for someone who enjoys solving problems, working with detailed information, and communicating with clients and stakeholders.

Responsibilities

• Project Management & Coordination - Manage multiple concurrent signage projects across several client accounts, ensuring projects progress according to established timelines and requirements.

• Account & Project Management - Support approximately 2-10 client accounts within a PM team, with project volumes potentially reaching up to 100 projects across the team.

• Project Delegation - Work under the direction of the Project Manager and support Project Coordinators through delegation of tasks by client, project phase, or milestone.

• Project Tracking - Maintain accurate project information, milestones, deadlines, documentation, and status updates using the company's online project management portal.

• Client Communication - Communicate with clients through email, phone, and Microsoft Teams Chat to provide updates, clarify requirements, and address project-related questions.

• Vendor Coordination - Request quotes from vendors, gather and compare pricing, and ensure relevant information is accurately captured for project proposals.

• Proposal Preparation - Compile vendor quotes and project information into worksheets and prepare accurate job proposals using established templates.

• Code Due Diligence - Research municipal signage codes and requirements to determine applicable restrictions, allowances, and project considerations.

• Permitting & Inspections - Coordinate and support permitting and inspection requirements across different jurisdictions.

• Code Interpretation - Review applicable regulations, identify potential issues, and communicate with municipalities or other stakeholders to clarify requirements.

• Architectural Drawing Review - Read and interpret basic architectural drawings, including A-sheets and wall sections, to understand signage locations, mounting points, wall construction, and other project requirements.

• Technical Project Support - Review project specifications and documentation related to sign installation, electrical requirements, mounting, and attachment considerations.

• Signage Coordination - Support projects involving various sign types, including building signs, projecting signs, canopies, awnings, wayfinding signage, ADA signage, illuminated signs, and non-illuminated signs.

• Documentation Management - Maintain organized project files, proposals, quotes, drawings, permits, and other relevant documentation using platforms such as Google Docs and Dropbox.

• Cross-Functional Coordination - Coordinate with clients, vendors, municipalities, designers, project managers, and other stakeholders to keep projects moving forward.

• Issue Resolution - Identify project risks or delays, ask appropriate follow-up questions, and proactively work toward practical solutions.

• Multitasking & Prioritization - Manage competing deadlines and priorities while maintaining accuracy and ensuring critical project milestones are met.

Competencies and Qualifications

Must-Have

• At least 2 years of experience in project coordination, project management, or a similar role.

• Strong organizational and time management skills, with the ability to manage multiple projects, accounts, and deadlines simultaneously.

• Experience working with online project management portal software.

• Proficiency in Microsoft Office, particularly Word, Excel, Outlook, and Teams.

• Proficiency with PDF tools, Google Docs, and Dropbox.

• Experience requesting, organizing, comparing, and assimilating vendor quotes into worksheets to create job proposals.

• Experience with code due diligence, permitting, and inspections.

• Ability to read and understand basic architectural drawings.

• Strong attention to detail and ability to work accurately with technical information.

• Excellent written and verbal English communication skills.

• Comfortable communicating through phone, email, and Microsoft Teams Chat.

• Strong problem-solving skills and the ability to ask relevant follow-up questions when requirements are unclear.

• Highly organized, proactive, and able to multitask effectively.

• A Windows-based laptop or desktop is required for this role.

Nice-to-Have

• Previous experience in the signage industry, particularly with exterior and interior signage.

• Experience with both illuminated and non-illuminated signage.

• Familiarity with general signage types, including:

  • Building signs

  • Projecting signs

  • Canopy signs

  • Awning signs

  • Wayfinding signage

  • ADA signage

• Experience in related industries such as architecture, construction, engineering, or permitting.

• Experience with CorelDRAW or similar graphic design software (e.g. Adobe Illustrator, Photoshop)

• Experience with additional PDF editing or markup tools.

• Previous client-facing project management experience.

• Experience coordinating projects involving multiple vendors, jurisdictions, or locations.