Indirect Sourcing Specialist

The Indirect Sourcing Specialist supports sourcing activities across indirect spend categories, including facilities, professional services, MRO, office supplies, and operational expenditures. This role involves collaborating with internal stakeholders and suppliers to execute sourcing initiatives, build supplier relationships, administer contracts, and identify cost savings and process improvements.

The ideal candidate has strong analytical, organizational, and communication skills, with the ability to manage multiple priorities in a fast-paced environment.

Key Duties of the Indirect Sourcing Specialist

Strategic Sourcing Support

• Support sourcing projects across various indirect spend categories.
• Assist in executing competitive bidding processes, including RFIs, RFQs, and RFPs.
• Collect and analyze supplier quotations, proposals, and commercial terms.
• Perform cost analyses and benchmarking to support sourcing decisions.
• Research market trends, supplier capabilities, and industry developments.

Supplier Management

• Support supplier onboarding and qualification activities.
• Maintain supplier records and documentation in company systems.
• Monitor supplier performance, delivery, service levels, and compliance requirements.
• Assist in resolving supplier performance issues and implementation challenges.
• Participate in supplier review meetings and continuous improvement initiatives.

Contract Administration

• Coordinate contract review and approval processes with internal stakeholders.
• Maintain contract files and ensure timely renewal tracking.
• Support compliance with procurement policies and contractual obligations.
• Monitor contract expiration dates and assist with renewal negotiations.

Stakeholder Collaboration

• Work closely with Operations, Finance, IT, Human Resources, Distribution, Marketing, and other departments to understand purchasing needs.
• Support internal customers in identifying sourcing opportunities and selecting suppliers.
• Ensure procurement activities align with business requirements and company policies.

Financial Analysis & Reporting

• Track sourcing project results and savings initiatives.
• Support budget planning and spend analysis activities.
• Assist with invoice discrepancy investigations and supplier payment inquiries.
• Prepare reports and presentations for management review.

Process Improvement

• Identify opportunities to improve procurement processes and supplier performance.
• Support implementation of procurement best practices and standardization efforts.
• Maintain accurate procurement data and reporting metrics.
• Other duties as assigned.