Document Production Specialist

The Document Production Specialist is responsible for producing, formatting, and quality-controlling high-quality client deliverables and proposals for federal and state clients. Working in a fast-paced consulting environment, this role ensures that technical reports, proposals, presentations, resumes, and other business-critical documents comply with client requirements, corporate branding standards, accessibility regulations, and submission deadlines.

The ideal candidate is highly detail-oriented, possesses advanced Microsoft Word and Adobe Acrobat skills, and thrives under tight deadlines while managing multiple concurrent projects.

Key Responsibilities:

• Format and produce professional-quality proposals, technical reports, work plans, resumes, fillable forms, presentations, and marketing materials
• Apply and maintain style guides, branding standards, and formatting requirements
• Develop and manage complex Microsoft Word documents, including styles, document templates, automatic numbering, tables of contents, cross-references, headers and footers, section breaks, and callout boxes
• Create, import, and update complex tables, charts, figures, and organizational graphics
• Maintain version control and document integrity throughout the document production lifecycle
• Assemble final deliverables and submission packages under tight deadlines

Accessibility and Quality Assurance:

• Develop and remediate documents to meet Section 508 accessibility requirements
• Perform quality control reviews to verify formatting consistency, accessibility, branding compliance, and document completeness
• Validate table of contents, hyperlinks, bookmarks, tables, and figures
• Ensure deliverables comply with client and regulatory requirements

Project Coordination and Administrative Support:

• Manage multiple assignments simultaneously while meeting competing deadlines
• Coordinate with proposal teams, editors, and technical staff
• Maintain organized electronic files, document libraries, and archived project materials
• Recommend process improvements and production efficiencies