Executive Assistant

Who are we?

Cohere is the leading security-first enterprise AI company. We build cutting-edge foundation AI models and end-to-end products designed to solve real-world business problems. We’re training and deploying frontier models for enterprises building AI systems. We believe our work is instrumental to the widespread adoption of AI and are looking for passionate individuals to join us.

We obsess over what we build. Each team member contributes to increasing the capabilities of our models and the value they drive for our customers. Cohere is a team of researchers, engineers, designers, and more, all passionate about their craft.

We are a global technology company headquartered in Toronto with key offices in London, New York City, San Francisco, Montreal, Paris, Berlin, and Seoul.

Why this role?

We are seeking a solutions-driven, detail-oriented, organized Executive Assistant to support our leadership team in Toronto, New York, and beyond. Reporting to the EA Manager, this role involves cross-functional collaboration and providing high-value, impactful support to the leadership team of the Comms and Marketing Teams and the company as a whole. Ideal candidates thrive in dynamic, collaborative, and fast-paced environments and are interested in joining a company in growth mode.

Please Note: We are looking for candidates based in the Eastern timezone (Toronto/New York, etc.).

As an Executive Assistant, you will:

• Manage the day-to-day schedules for our Comms and Marketing leadership team, including calendaring, booking meetings, and commitments to ensure a balanced and efficient workday.

• Coordinate internal and external meetings (e.g., 1:1s, partner meetings) and assist with required documentation.

• Arrange international and domestic travel and logistics for our leadership team, including booking flights, accommodations, scheduling, and expense reconciliation.

• Identify new ways to add value and proactively take on tasks to enhance the productivity of our leadership team. We seek someone who loves optimizing operations and processes and is excited to share ideas with the team.

• Take on special projects such as supporting team events, offsites, or community-building activities.

• Communicate effectively with internal and external stakeholders while maintaining strict confidentiality.

• Create and maintain internal documentation, share knowledge, and format communications for the leadership team.

You may be a good fit if you:

• Have 3–7 years of experience working as an Executive Assistant, Administrative Assistant, or equivalent experience.

• Anticipate others’ needs and work proactively to address them.

• Have previous experience partnering with senior leaders in a fast-paced, growing, innovative environment.

• Have experience managing multiple calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules.