Executive Assistant

We are looking for an exceptionally experienced, proactive, and highly capable Executive Assistant to provide direct support to a busy executive/founder.

This is not a role for someone who needs constant direction or waits to be told what to do. The ideal candidate will act as a true right-hand person — anticipating needs, taking ownership, making confident decisions, and getting things done quickly and efficiently.

You will be trusted to manage a combination of executive, business, administrative, and personal responsibilities, often working across multiple priorities at once. The successful candidate must be exceptionally responsive, organised, tech-savvy, discreet, and comfortable operating in a fast-paced environment where priorities can change quickly.

Key Responsibilities

• Provide high-level executive and personal support to the executive/founder.
• Manage calendars, scheduling, appointments, and competing priorities.
• Coordinate meetings, follow-ups, reminders, and outstanding action items.
• Proactively follow up on tasks and ensure nothing falls through the cracks.
• Handle both business and personal requests with professionalism and discretion.
• Manage purchases, orders, deliveries, and general logistics.
• Assist with administrative and credit-card-related tasks.
• Coordinate with internal and external contacts on behalf of the executive.
• Independently prioritise incoming requests and determine the appropriate next steps.
• Anticipate the executive's needs and take action before being asked.
• Keep track of multiple moving parts and provide timely updates.
• Resolve issues independently wherever possible rather than escalating every decision.
• Use technology and digital tools confidently to improve efficiency and organisation.
• Maintain a high level of confidentiality when dealing with sensitive personal and business information.

Requirements

• Previous Executive Assistant or Personal Assistant experience is essential.
• Proven experience directly supporting a busy executive, owner, founder, or senior leader.
• Demonstrated ability to manage both business and personal responsibilities.
• Strong calendar and scheduling management experience.
• Excellent organisational and follow-up skills.
• Strong written and verbal communication skills.
• Exceptional responsiveness and sense of urgency.
• Highly tech-savvy and comfortable learning and using new systems and software.
• Able to work independently with minimal supervision.
• Strong judgment and the confidence to make decisions without needing detailed instructions.
• Excellent attention to detail and follow-through.
• Strong discretion and the ability to handle confidential information appropriately.
• Previous remote working experience is preferred.
• ABA, healthcare, or medical industry experience would be highly beneficial.