Bookkeeper

The ideal candidate will have strong QuickBooks Online experience, excellent attention to detail, and the ability to take full ownership of accounts payable, accounts receivable, reconciliations, payroll-related accounting, contractor records, and monthly financial reporting.

This role requires someone who is highly organized, proactive, trustworthy, and comfortable working independently in a remote environment.

Key Responsibilities

• Own the full-cycle bookkeeping function using QuickBooks Online (QBO).
• Maintain accurate Accounts Payable (AP) and Accounts Receivable (AR) records.
• Categorize transactions accurately and review expense classifications.
• Update and reconcile bank accounts at least twice weekly.
• Reconcile bank accounts, credit cards, and payment processors.
• Prepare and post journal entries.
• Complete monthly close procedures.
• Import and reconcile payroll journal entries.
• Reconcile payroll and related payments.
• Update and track 401(k) payments.
• Complete labor job costing and maintain the labor job-costing spreadsheet.
• Prepare monthly Profit & Loss and Balance Sheet reports.
• Assist with budgeting and cash-flow forecasting.
• Enter and maintain vendor bills and invoices.
• Process bill payments according to the company's weekly payment schedule, including payments every Wednesday.
• Maintain accurate vendor records and documentation.
• Maintain contractor information.
• Follow up on outstanding vendor or bookkeeping items.
• Review and clear Ask My Client items on a weekly basis.
• Monitor the bookkeeping email at least 2–3 times per week.
• Follow up on past-due invoices and outstanding receivables.
• Allocate and reconcile payments received through Kajabi and PayPal.
• Ensure customer payments are correctly recorded and matched to invoices.
• Maintain accurate AR records and reporting.
• Reconcile payroll transactions and payroll-related journal entries.
• Assist with multi-state payroll tax accounting and reconciliation.
• Maintain accurate 1099 contractor records and compliance documentation.
• Ensure contractor information and payment records are kept current and organized.
• Carefully verify all payment requests before processing.
• Be alert to potential spoofed or fraudulent emails, particularly requests appearing to come from authorized individuals.
• Question and independently confirm any unusual, suspicious, or unexpected payment request before making payment.
• Follow established payment approval and verification procedures to protect the company from financial fraud.

Requirements

• 2-3 years experience in bookkeeping.
• Strong hands-on experience with QuickBooks Online, including AP, AR, transaction categorization, reconciliations, and monthly close.
• Experience with payroll reconciliation and multi-state payroll tax.
• Experience managing 1099 compliance and contractor records.
• Strong experience reconciling bank accounts, credit cards, and payment processors.
• Experience preparing journal entries and monthly financial reports.
• Experience with P&L reporting, Balance Sheets, budgeting, and cash-flow forecasting.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to identify discrepancies and investigate issues independently.
• Strong understanding of financial controls and payment security.
• Ability to work independently and own the finance function in a remote environment.
• High level of integrity and discretion when handling sensitive financial information.
• Strong written and verbal communication skills.