Accounting & Finance Coordinator

At Pavago, we are hiring for one of our clients seeking a highly organized and detail-oriented Accounting & Finance Coordinator to support their finance and operations teams. This role will focus on managing financial coordination tasks, accounts receivable follow-ups, invoice-related processes, vendor communication, and ensuring important financial information is accurately tracked and handled.

The ideal candidate is someone who is extremely detail-focused, comfortable managing financial emails and follow-ups, and able to work independently while coordinating with internal accounting teams. Strong communication skills are essential, as this role involves regular collaboration and client communication.

Responsibilities

Accounts Receivable & Collections

• Monitor outstanding invoices and follow up with clients regarding overdue payments.
• Review payment-related emails and determine the appropriate next steps.
• Coordinate with accounting teams by forwarding payment information and necessary documentation.
• Assist with collections tracking and maintain accurate records of client payment statuses.

Accounts Payable & Vendor Coordination

• Support vendor invoice processing and payment coordination.
• Review billing-related communications and ensure issues are properly routed and followed up on.
• Assist with entering bills and processing payments when required.

Financial Administration & Data Accuracy

• Maintain accurate financial records and ensure all data is entered correctly.
• Review financial information with strong attention to detail and identify discrepancies.
• Organize and manage accounting-related documentation, including payment letters, W9 forms, and invoices.

Sales Commission Support

• Assist with sales commission tracking and calculations when needed.
• Maintain commission-related records and reports.

Systems & Reporting

• Utilize Salesforce to track sales and invoicing-related information.
• Work with QuickBooks Online (QBO) and other financial tools to support accounting operations.
• Use spreadsheets for tracking, reporting, and data management.

What Makes You a Perfect Fit

• You have exceptional attention to detail and naturally catch errors others may miss.
• You are highly organized and comfortable managing multiple financial tasks.
• You have strong written and verbal English communication skills with clear pronunciation.
• You can independently review emails, understand context, and take appropriate action.
• You are reliable, proactive, and comfortable working remotely.

Required Experience & Skills

• 2+ years of experience in accounting, finance operations, AR/AP, or a related role.
• Experience managing accounts receivable follow-ups and payment tracking.
• Strong knowledge of Microsoft Excel or Google Sheets.
• Experience working with accounting software such as QuickBooks Online or similar platforms.
• Strong professional email communication skills.
• Excellent attention to detail and accuracy.

Ideal Experience & Skills

• Experience with Salesforce or CRM systems.
• Experience supporting invoicing processes.
• Experience with collections and client payment follow-ups.
• Experience working with remote teams.
• Familiarity with tools such as Mercury or similar payment platforms.

Typical Day

• Reviewing financial and payment-related emails.
• Following up with clients regarding outstanding invoices.
• Coordinating with accounting teams on payments and documentation.
• Updating financial trackers and systems.
• Supporting invoice, vendor, and commission-related processes.