Virtual Assistant (Finance & Bookkeeping) – Independent Contractor

Role Overview:

The client, a specialized project delivery firm in the utility-scale renewable energy sector (solar PV and battery energy storage projects), is seeking a proactive and highly versatile Virtual Assistant to provide key finance, bookkeeping, administrative, and project coordination support. This role requires managing invoicing, payroll, Xero reconciliations, employee onboarding, and technical project coordination. The ideal candidate must have strong attention to detail, initiative, and adaptability to support a growing and dynamic business.

Key Responsibilities:

• Manage day-to-day bookkeeping tasks, including invoicing, payroll support, and Xero expense reconciliation
• Support employee onboarding and ensure a smooth experience for new team members
• Coordinate technical projects by tracking tasks, timelines, and deliverables
• Keep projects organized and follow up on outstanding actions to ensure progress
• Provide efficient administrative support across the client’s day-to-day operations
• Leverage AI tools (e.g., Claude Cowork, Claude Code) to streamline tasks and improve workflows
• Take initiative to identify process improvements for efficiency and effectiveness

Requirements:

• At least 3 years of experience as a Virtual Assistant, preferably within the engineering services industry
• Experience in bookkeeping, invoicing, payroll, and expense reconciliation
• Proficient with Xero or similar accounting software, particularly for expense reconciliation
• Experience in employee onboarding, technical project coordination, and administrative support
• Strong attention to detail and organizational skills
• Proactive, resourceful, and capable of working independently
• Comfortable using technical tools and learning new systems
• Experience with AI tools (e.g., Claude Cowork, Claude Code) is a strong advantage