Executive Assistant

Position Summary

We are seeking a highly capable, tech-savvy Executive Assistant to support a fast-paced executive overseeing a growing team of 85 employees. This role requires sharp judgment, extreme reliability, and the ability to operate at speed with minimal instruction.

You will work directly with the Partner as a true right hand. Instructions will often arrive incomplete or in shorthand, and the output still needs to be right. The ideal candidate is proactive, analytical, and comfortable working with senior leaders who move quickly, communicate briefly, and expect precision.

What We're Looking For

Must-Haves

• Adaptive execution. You don't need perfect instructions. You fill in gaps, make decisions, and course-correct on the fly.

• Relational intelligence. You build trust easily, read between the lines, and manage relationships with warmth and professionalism.

• Comfortable with speed. You thrive in fast-paced environments. Urgency energizes you rather than overwhelms you.

• Low ego, high ownership. You are not territorial. You care about outcomes, not credit.

• Judgment under ambiguity. You can prioritize when everything feels urgent and make sound calls without full context.

Ideal Profile

• High Sociability. Naturally connects with people and manages relationships effortlessly.

• Moderate to High Consistency. Brings structure without rigidity and can pivot when priorities shift.

• Moderate to High Precision. Catches details that matter without getting stuck in perfectionism.

• Moderate to High Intensity. Matches the Partner's pace and is comfortable moving quickly.

• Moderate to High Emotional Resonance. Reads emotional dynamics and provides a stabilizing presence during high-pressure moments.

Key Responsibilities

Email and Communication

This is the center of the role.

• Manage, triage, categorize, and organize the Partner's inbox in Microsoft Outlook

• Learn the Partner's voice, priorities, and relationships well enough to draft responses on his behalf

• Draft replies for review, and send directly in defined situations once trust is established

• Distinguish what genuinely needs the Partner's attention from what does not, and handle the rest

• Keep the inbox clean, current, and free of dropped threads

Executive and Business Support

• Provide high-level administrative and operational support

• Manage complex calendars, including syncing and coordinating multiple calendars

• Implement and manage scheduling automation and scheduling assistant tools

• Support both professional and occasional personal tasks as needed

• Act as a trusted partner who can keep pace with rapid decision-making

Meetings, Notes, and Follow-Through

• Attend meetings, take clear and structured notes, and capture decisions and action items

• Proactively follow up on tasks, deadlines, and commitments after meetings

• Track priorities and ensure nothing falls through the cracks

• Follow up on behalf of the Partner in predefined situations

Systems, Tools, and Technology

Work confidently across a modern tech stack, including

• Microsoft Office Suite

• Microsoft Teams

• Calendar and scheduling tools

• Zoho or a similar CRM

• Adobe for document handling and organization

• Fathom for meeting recording and retrieval

• Password vault tools

• AI tools such as Claude, ChatGPT, and Gemini, used to improve efficiency, documentation, and analysis

Data, Analysis, and Organization

• Support basic data analysis, reporting, and information synthesis

• Organize and maintain executive documentation and knowledge systems

• Ensure information is current, accurate, and accessible

Confidentiality and Reliability

• Handle sensitive information with absolute discretion

• Maintain strong security practices, including disciplined password management

• Operate with a high level of accountability in a role that supports leaders who cannot afford execution failure

This role does not include access to financial systems, banking, or treasury functions.

Qualifications

Required

• Proven experience as an Executive Assistant

• Exceptional organizational and follow-through skills

• Ability to operate at high speed with incomplete direction

• Strong written and verbal communication skills, including the ability to write convincingly in someone else's voice

• Comfortable working independently and making judgment calls within scope

• Tech-savvy and confident learning new systems quickly

• Ability to take ownership and perform under pressure

• Comfort working with AI tools for productivity and analysis

Preferred

• Experience using CRM tools such as Zoho

• Experience supporting a founder or managing partner

What to Expect

This role requires flexibility, resilience, and comfort with constant change. You will work closely with a visionary, high-energy firm Partner who operates at altitude and moves fast. Your ability to stay grounded, keep things moving, and bring warmth to the chaos will be your greatest asset.

If you need predictability, clear boundaries, or step-by-step direction, this role will be exhausting. If you thrive on variety, love solving problems in real time, and want to be at the center of the action, this could be the right fit.