Sr. Payroll Analyst (US & International Payroll)

Who we are:

Motive empowers the people who run physical operations with tools to make their work safer, more productive, and more profitable. For the first time ever, safety, operations, and finance teams can manage their drivers, vehicles, equipment, and fleet-related spend in a single system. Combined with industry-leading AI, the Motive platform gives you complete visibility and control, and significantly reduces manual workloads by automating and simplifying tasks.

Motive serves nearly 100,000 customers – from Fortune 500 enterprises to small businesses – across a wide range of industries, including transportation and logistics, construction, energy, field service, manufacturing, agriculture, food and beverage, retail, and the public sector.

About the role:

We are seeking an experienced Sr. Payroll Analyst with 5–7 years of expertise in processing both U.S. and international payroll operations. The ideal candidate will have solid experience with ADP systems, payroll accounting, and general ledger reporting. This role requires a detail-oriented professional who can ensure accurate payroll processing, compliance, and financial reconciliation across multiple jurisdictions. The Sr. Payroll Analyst will act as a key liaison between HR, Finance, and external payroll providers to drive process improvements and deliver timely, accurate payrolls.

What You’ll Do:

• Process and administer end-to-end semi-monthly payroll for the US and Canadian Employees, and provide backup support for international payrolls (Mexico, and the UK).
• Review payroll data, timesheets, and system inputs to ensure accuracy and compliance.
• Respond to employee inquiries and provide resolution for payroll issues.
• Support the Accounting Team with payroll GL inquiries; prepare, review, and reconcile payroll-related journal entries and reports.
• Generate payroll reports for partners and stakeholders, including tax, benefits, overtime, and other payroll-related metrics.
• Support year-end processes such as W-2 distribution, international tax filings, and statutory reporting.
• Assist with processing RSU transactions and equity-related payroll items within ADP.
• Partner with HR and Finance teams globally to streamline payroll operations and identify opportunities for automation and efficiency.
• Ensure compliance with federal, state, and local payroll tax regulations as well as international labor and tax requirements.
• Respond to employee payroll inquiries and provide timely resolution while maintaining a high level of customer service.

What We’re Looking For:

• 5–7 years of payroll experience with hands-on exposure to both U.S. and international payrolls.
• Strong working knowledge of ADP systems (Workforce Now or equivalent).
• Practical experience with general ledger reconciliations, accounting processes, and payroll reporting.
• Advanced Excel skills (VLOOKUP, pivot tables, reconciliations) and familiarity with payroll reporting tools.
• Excellent analytical, organizational, and problem-solving skills with close attention to detail.
• Ability to manage multiple priorities under tight deadlines in a fast-paced environment.
• Strong communication and interpersonal skills for cross-functional collaboration.

Preferred Skills:

• Experience with Workday or other HCM platforms integrated with ADP.
• Exposure to international payroll systems, vendor management, or mobility-related tax/payroll considerations.
• Knowledge of equity payroll processes including RSUs and stock-related transactions.