Recruiting Coordinator (Contract)

IntusCare is the only end-to-end ecosystem built specifically to help Programs of All-Inclusive Care for the Elderly (PACE) organizations deliver exceptional care, strengthen financial performance, and stay compliant. IntusCare replaces outdated technology and manual workarounds with purpose-built solutions for care coordination, risk adjustment, population health, and utilization management.

We're looking for a highly organized and detail-oriented Recruiting Coordinator to join our Talent Acquisition team on a contract basis through the end of the year. This role is central to keeping our hiring process running smoothly. You'll own interview scheduling and coordination end-to-end, act as a key point of contact for candidates and interviewers, and help ensure every candidate has a polished, professional experience from first contact through offer.

This is a great fit for someone who thrives in a fast-paced environment, enjoys solving logistical puzzles, and takes pride in clear, professional written communication.

What You'll Do

• Own end-to-end interview scheduling and coordination, including managing complex, multi-stakeholder interview panels across multiple time zones.

• Serve as the primary point of contact for candidates throughout the interview process, ensuring a timely, professional, and positive experience.

• Draft and send clear, polished written communications to candidates and interviewers (scheduling confirmations, reminders, follow-ups, offer logistics, etc.).

• Maintain accurate and up-to-date candidate records and pipeline stages in the Applicant Tracking System (ATS) (e.g., Ashby).

• Coordinate logistics for virtual interviews, including calendar management, video conferencing setup, and last-minute rescheduling.

• Support other recruiting operations tasks as needed, such as offer letter prep, background check coordination, and onboarding handoffs.

What We're Looking For

• Prior experience in a recruiting coordination, HR coordination, or executive/administrative scheduling role.

• Strong proficiency with Microsoft Office/Microsoft Suite (Outlook, Excel, Word, PowerPoint), especially calendar management via Outlook.

• Hands-on experience with an Applicant Tracking System (ATS). Ashby experience strongly preferred; experience with other major ATS platforms (Greenhouse, Lever, etc.) also considered.

• Excellent written communication skills: comfortable drafting clear, professional, and candidate-friendly correspondence.

• Exceptional organizational skills and comfort managing a high volume of moving parts simultaneously.

• Strong attention to detail and follow-through.

• Ability to work independently, prioritize effectively, and adapt quickly to shifting schedules.

• A professional, service-oriented mindset with a genuine focus on candidate experience.