Property Management & Bookkeeping Administrator

We are a staffing agency recruiting on behalf of a growing family-owned property management and real estate business. Our client manages a portfolio of residential rental properties alongside a real estate business and a construction company, and they are looking for a highly organized Property Management & Bookkeeping Administrator to support the day-to-day operations across all three businesses.

This role is ideal for someone who enjoys backend operations, bookkeeping, and coordinating multiple moving parts. You will play a key role in ensuring tenant communication, leasing administration, financial records, and operational workflows run smoothly.

The position will begin on a part-time basis alongside an existing team member to ensure a structured handover, with a clear opportunity to transition into a full-time role as responsibilities grow.

Key Responsibilities

Property Management Administration

• Respond to tenant enquiries via email, text, and phone in a professional and timely manner
• Coordinate tenant communication throughout the leasing lifecycle, including move-in and move-out communications
• Manage leasing enquiries, applications, appointment scheduling, and lease preparation
• Monitor overdue rent notices and assist with rent collection communications
• Coordinate maintenance requests, triage issues, and liaise with on-site maintenance teams
• Maintain accurate property records within the property management system

Bookkeeping & Financial Administration

• Manage day-to-day bookkeeping using QuickBooks
• Process invoices and maintain accurate financial records
• Track receipts and organize supporting documentation
• Assist with payroll administration and expense tracking
• Support transaction coordination and financial reporting across multiple businesses
• Reconcile transactions and maintain organized accounting records

Administrative Support

• Manage shared inboxes and respond to administrative enquiries
• Coordinate appointments and maintain organized calendars where required
• Prepare documents and maintain digital filing systems
• Assist with general administrative support across the property management, real estate, and construction businesses
• Learn and maintain records within the company's property management software

Required Qualifications

• Previous experience in bookkeeping or accounting administration
• Strong working knowledge of QuickBooks
• Excellent organizational skills and exceptional attention to detail
• Experience managing invoices, receipts, and financial records
• Strong written and verbal English communication skills
• Ability to manage multiple priorities across several businesses
• Comfortable learning new software and working independently in a remote environment

Preferred Qualifications

• Previous experience in property management or real estate administration
• Experience using AppFolio or similar property management software
• Familiarity with leasing administration and tenant communication
• Basic payroll administration experience
• Spanish language skills are an advantage but not essential

What We're Looking For

• A highly organized, operations-focused professional who enjoys creating structure and keeping systems running efficiently
• Someone with a strong bookkeeping mindset and excellent attention to financial accuracy
• A proactive self-starter who takes ownership of their responsibilities
• A dependable communicator who can confidently manage tenant enquiries and internal administration
• Someone who enjoys learning new systems and continuously improving processes
• An individual looking for a long-term opportunity with room to grow alongside an expanding family business

Growth Opportunity

This role will begin with a structured training period alongside the current administrator before transitioning into ownership of the role. As the business continues to grow, there is a clear opportunity for the successful candidate to move into a full-time position and take on increased responsibility across property management, operations, and business administration.