Full-Time Virtual Accountant/Bookkeeper (Philippines-Based Preferred)

Our client is a real estate development company based in Texas, engaged in house renovations, building projects, Airbnb rentals, and real estate sales. The company manages multiple properties across different classifications in QuickBooks, handles numerous transactions for various projects, and operates with a virtual team. The company culture is described as hands-on and highly collaborative, with team members communicating multiple times daily despite being in different locations.

The role involves managing the financial operations of a growing construction and real estate business, including personal and related entity finances.

Duties and Responsibilities:

About the Business

• Construction remodelling / fix-and-flip company (300–500 transactions per month)
• Rental property (low volume)
• Real estate sales activity (low volume)
• Artist studio (approx. 20 transactions/month)
• Personal financial tracking included

Bookkeeping & Financial Management

• Manage and maintain books in QuickBooks
• Categorize and reconcile 300–500+ monthly transactions
• Maintain accurate books across multiple areas, including:

1. Construction business
2. Personal finances
3. Rental properties
4. Real estate activities
5. Artist studio operations

• Perform monthly bank and credit card reconciliations
• Ensure all financial data is clean, accurate, and consistently updated

Project-Based Expense Tracking

• Track expenses by project (e.g., flips, remodels, rentals)
• Monitor and track:
• Vendor payments
• Contractor expenses
• Material purchases
• Track bills, payments, and recurring expenses, including:
• Mortgages
• Insurance premiums
• Utilities and other ongoing obligations

Accounts Payable (Primary Focus)

• Oversee and manage all accounts payable activities
• Schedule and monitor timely payments for all obligations
• Ensure accuracy and completeness of all expense and payment records

Expense Intake & Communication

• Manage receipts and expense submissions from the field team via WhatsApp and other communication channels
• Log and categorize expenses in real time
• Maintain well-organized digital records of all receipts and supporting documents in Google Drive

Expense Analysis & Financial Monitoring

• Analyze spending patterns across all accounts and entities
• Identify and anticipate recurring and upcoming expenses
• Develop systems to forecast cash flow requirements
• Flag unusual, inconsistent, or excessive spending patterns

Reporting & Financial Organization

• Prepare weekly and monthly Profit & Loss (P&L) reports
• Provide monthly financial summaries and cash flow snapshots
• Deliver expense breakdowns by project and property
• Maintain books in a CPA/tax-preparation-ready state at all times