Executive Assistant (Independent Contractor)

The Executive Assistant will provide hands-on administrative, marketing, and operational support across the client’s three businesses: an AI marketing agency, an e-commerce furniture brand, and a mobile cleaning franchise. This role is ideal for someone who can confidently manage day-to-day priorities, work across multiple platforms, and take initiative without needing constant direction.

The role involves close collaboration with the client and their existing teams to ensure tasks are completed, business growth is supported, and key priorities are followed through.

Key Responsibilities:

• Manage the client’s calendar, scheduling, and day-to-day administrative needs
• Track priorities, follow-ups, and outstanding tasks across all three businesses
• Manage social media accounts and support day-to-day marketing activities
• Monitor and respond to incoming leads and enquiries
• Set up and manage marketing funnels using GoHighLevel (GHL)
• Coordinate with the existing GHL team to communicate priorities, follow up on tasks, and keep campaigns moving forward
• Manage Shopify and TikTok Shop accounts, including product listings, orders, and store updates
• Proactively identify priorities, take initiative, and follow through with minimal supervision

Requirements:

• 3 years of experience as a Virtual Assistant supporting digital marketing and e-commerce operations
• Strong experience in administrative support, social media, e-commerce, and marketing funnel management
• Hands-on experience with GoHighLevel (GHL), Shopify, TikTok Shop, and Jobber
• Experience working US-aligned hours, with a genuine preference for this schedule long-term
• Experience with influencer marketing or coordination is an advantage
• Highly organised, proactive, and able to manage competing priorities independently
• Strong written and verbal communication skills

Work Arrangement & Expectations:

This is a remote role set up as an independent contractor engagement. Successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)