Bookkeeper (Part-time)

About Us:

At Hunt St, we help Australian companies hire top remote talent in the Philippines. You will be hired directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote, so you'll be able to work from home.

Who The Client Is:

A well-established Australian business in the fire protection industry specializing in fire protection solutions for commercial and industrial properties.

The Role:

We are looking for a reliable and organized Bookkeeper who can take ownership of day-to-day bookkeeping and financial administration, allowing our management team to focus on operational growth.

The intention is for this position to develop into a full-time role within 3–6 months, subject to workload and business requirements.

Key Responsibilities:

1. Accounts Payable & Receivable:

• Manage accounts payable and receivable, including invoice processing and payment allocations.
• Process supplier invoices and coordinate payments in accordance with agreed payment terms.
• Maintain accurate customer and supplier financial records.
• Reconcile supplier statements and resolve discrepancies.
• Monitor outstanding invoices and maintain accurate debtor and creditor records.

2. Debt Collection & Payment Follow-Ups:

• Proactively monitor outstanding customer invoices and overdue accounts.
• Follow up overdue payments via email and telephone.
• Issue customer statements and payment reminders.
• Maintain accurate records of debt collection activities, payment commitments, and customer correspondence.
• Escalate overdue accounts and unresolved payment matters to management where required.
• Provide regular updates on outstanding balances and collection progress.

3. Simpro & Xero Administration:

• Manage and maintain financial information across both Simpro and Xero.
• Process and reconcile invoices, purchase orders, and supplier bills.
• Ensure accurate allocation of income and expenses to the appropriate accounts and jobs.
• Identify and resolve discrepancies between Simpro and Xero.
• Maintain consistency between operational and accounting records.

4. Banking & Financial Administration:

• Perform regular bank and credit card reconciliations.
• Manage expenses and maintain accurate financial records.
• Assist with monthly financial reporting and general bookkeeping requirements.
• Maintain organized financial documentation and supporting records.
• Assist with improving financial processes and administrative workflows as the business grows.

5. Payroll Administration:

• Assist with payroll processing, including timesheets, leave, superannuation, and employee pay runs.
• Maintain accurate payroll records within Xero.
• Assist with payroll reconciliations and related administrative tasks.
• Ensure payroll information is correctly recorded and processed in accordance with Australian payroll requirements.