Finance Officer

We are seeking an experienced Finance Officer to support the day-to-day accounting and finance operations of an established Australian business. This hands-on role will manage accounts payable, payroll support, reconciliations, Xero transactions, GST/BAS requirements, employee expenses, customer invoicing, and month-end activities. The ideal candidate will have strong Australian accounting experience, excellent attention to detail, and the ability to work independently within a small finance team.

The Role

• Process accounts payable end to end, including invoice validation, coding, approval routing, and payment preparation in line with the delegated authority framework.
• Maintain supplier records, respond to supplier queries, and reconcile supplier statements and accounts.
• Support Australian payroll processing and review payroll inputs, changes, deductions, and reconciliations before approval.
• Review payroll information supplied by outsourced providers for Malaysia and India, as allocated, and follow up discrepancies promptly.
• Prepare supporting schedules and information for BAS, GST, payroll tax, workers compensation, and other statutory obligations for authorized review and lodgement.
• Reconcile bank accounts, corporate cards, payroll clearing accounts, and other assigned balance sheet accounts.
• Review employee expense claims and corporate card transactions for policy compliance, coding, substantiation, and delegated authority approval, following up on missing receipts promptly.
• Maintain accurate financial records and supporting documentation in Xero.
• Monitor timesheet completion and data quality in Projectworks, following up on missing or inconsistent entries before billing.
• Review customer invoices generated from project and time data, validating rates, project details, GST treatment, and supporting information before issue.
• Support the month-end close, including journals, accrual schedules, reconciliations, and transaction review.
• Document procedures and cross-train with finance team members to strengthen leave coverage and business continuity.
• Work collaboratively with finance and operational stakeholders, escalating exceptions and unresolved issues promptly.
• Other position-level duties as they arise.

Requirements

• A Bachelor's degree in Accounting, Finance, Commerce, or Business with an Accounting major is essential.
• Minimum 5 years' relevant experience as a Finance Officer, Accountant, Assistant Accountant, or in a senior bookkeeping role is essential.
• Demonstrated experience supporting an Australian business and a sound working knowledge of Australian GST, BAS, payroll tax, and payroll compliance requirements are essential.
• Strong hands-on accounts payable experience, including invoice coding, approval controls, payment preparation, and supplier reconciliations, is essential.
• Hands-on payroll processing or payroll review experience, including payroll reconciliations and the resolution of discrepancies, is essential.
• Proficiency in Xero, including transaction processing, reconciliations, and maintaining accurate supporting records, is essential.
• Intermediate to advanced Microsoft Excel skills, including lookups, pivot tables, and reconciliation schedules, are essential.
• Experience administering employee expense claims and corporate card controls within a delegated authority framework is essential.
• Experience preparing month-end journals, accrual schedules, and balance sheet reconciliations is essential.
• Ability to validate timesheets, project data, and customer invoices and apply Australian GST treatment accurately is essential.
• Experience with Projectworks and Employment Hero is desirable.
• Experience supporting multi-entity or multi-country finance activities and reviewing outsourced payroll provider outputs is advantageous.
• Excellent attention to detail, strong deadline management, and the confidence to follow up on missing or inconsistent documentation are essential.
• Strong written and verbal English communication skills, with the ability to explain finance queries clearly to internal and external stakeholders, are essential.
• Ability to work independently within a small, hands-on finance team and provide reliable leave coverage is essential.
• High integrity, sound judgment, and the ability to maintain confidentiality when handling payroll, employee, and financial information are essential.
• Experience within professional services, advisory, consulting, or another people-based business is preferred.