Accounting Specialist

The ideal candidate will have strong hands-on accounting experience, particularly in accounts payable and core accounting operations, along with mandatory experience using QuickBooks Online.

This is initially a part-time position of approximately 20 hours per week, with the potential to expand hours and responsibilities as the firm grows.

We are looking for someone who is detail-oriented, proactive, dependable, and comfortable working independently in a remote environment.

Key Responsibilities

Depending on experience and skill level, responsibilities may include:

• Process and manage accounts payable (AP), including invoice entry, coding, and payment coordination.
• Support accounts receivable (AR) processes and customer invoicing.
• Prepare and post journal entries.
• Perform bank and credit card reconciliations.
• Maintain accurate and up-to-date general ledger records.
• Assist with monthly and year-end closing activities.
• Support the preparation of financial statements and management reports.
• Assist with budgeting and forecasting, where applicable.
• Maintain organized financial records and supporting documentation.
• Work across multiple client accounts and ensure accuracy and timely completion of assigned tasks.
• Collaborate directly with the co-founders to improve accounting workflows and processes.
• Depending on seniority, review accounting work, identify discrepancies, and provide oversight or guidance to junior team members.

What We're Looking For

• Practical experience in accounting, bookkeeping, accounts payable, or financial operations.
• Strong, hands-on experience with QuickBooks Online (QBO) – mandatory, along with experience using Bill.com and proficiency in Microsoft Excel.
• Understanding of basic accounting principles and financial processes.
• Experience with AP processing, reconciliations, journal entries, and general ledger maintenance.
• Ability to manage tasks independently and meet deadlines.
• Strong attention to detail and organizational skills.
• Comfortable working remotely and communicating with a distributed team.
• Good written and verbal communication skills.
• Ability to work with multiple clients and manage competing priorities.

Preferred Qualifications

• Experience working with outsourced accounting firms or multiple client accounts.
• Knowledge of GAAP and month-end close procedures.
• Experience with Xero, NetSuite, Bill.com, or other accounting platforms.
• Experience preparing financial statements, budgets, and forecasts.
• CPA, ACCA, or equivalent accounting qualification (preferred, depending on experience level).
• Previous experience reviewing work or mentoring junior accounting staff.