Accountant (Full-Cycle Bookkeeping & Construction Job Costing)

You are the trusted accountant. This role requires full ownership of bookkeeping for US-based small-business clients across construction, oil and gas, and wellness industries. You handle everything from QuickBooks Online setup and chart of accounts design to month-end reconciliations and financial statement delivery—ensuring accuracy and trustworthiness for long-term client retention.

Construction clients demand precision in job costing—coding subcontractor invoices to the right job and cost code directly impacts contractor profitability. If you have hands-on experience in construction bookkeeping, this role will leverage your expertise.

Key Responsibilities

Full-Cycle Bookkeeping

• Own the entire bookkeeping cycle: daily transaction entry, month-end close, and financial reporting
• Categorize and reconcile all transactions, ensuring correct coding to accounts, classes, and job/cost centers
• Perform monthly bank and credit card reconciliations
• Manage accounts payable/receivable, vendor invoices, and customer billing
• Accrue expenses and post adjusting journal entries

Construction Bookkeeping — Job Costing

• Track labor, materials, subcontractor costs, and equipment for construction clients
• Support work-in-progress (WIP) reporting and percentage-of-completion tracking
• Assist with progress billing and lien waiver documentation
• Track subcontractor payments and prepare 1099s at year-end

Financial Reporting

• Prepare and deliver monthly financial statements (P&L, balance sheet, cash flow)
• Provide clear, actionable financial summaries tailored to each client
• Proactively flag variances, anomalies, or cash flow concerns
• Support quarterly/year-end reporting and CPA coordination

Requirements

• CPA license or active pursuit of CPA licensure
• Advanced QuickBooks Online proficiency (setup, chart of accounts, class tracking, reconciliations, reporting)
• Experience managing full-cycle bookkeeping for multiple clients across industries
• Demonstrated construction bookkeeping and job costing experience
• Strong attention to detail and commitment to accurate financials
• Self-directed, organized, and proactive in workload management
• Excellent written communication for client-facing summaries
• Reliable remote setup with high-speed internet

Preferred Qualifications

• QuickBooks Online ProAdvisor certification (Advanced preferred)
• Hands-on experience with WIP schedules and percentage-of-completion tracking
• Bookkeeping experience in oil and gas, or service/retail (e.g., spas, salons)
• Experience with 1099-NEC filings and vendor W-9 collection
• Prior US-based client support or CPA firm experience
• Familiarity with progress billing and lien waiver workflows
• Comfort with US sales tax filing

Tools & Software

• QuickBooks Online (company setup, chart of accounts, class tracking, reconciliation, reporting)
• Microsoft Excel (reconciliations, schedules, client summaries)
• Microsoft Teams (communication) and OneDrive (document handling)
• Hubstaff (time tracking)

What Makes You a Great Fit

• You set up QuickBooks Online files with a clean, scalable structure
• Books are always reconciled, current, and accurate without reminders
• You understand construction job costing and its business impact
• You proactively flag issues before clients discover them
• You’re the accountant clients trust for years