CPA - Full-Cycle Accounting Specialist (Construction Industry)

Position Overview

Our client is a specialty contractor based in Hubert, NC, providing lightning protection services across commercial and construction projects. We are looking for a skilled, personable, and organized CPA to manage the full range of accounting functions for the business — from daily transaction entry and bank reconciliations through accounts receivable, accounts payable, certified payroll, and monthly project reporting.

The right candidate is not only technically strong in QuickBooks and construction accounting — they are also comfortable picking up the phone to follow up with clients on outstanding balances when needed. If you are detail-oriented, dependable, and easy to work with, this role is a great fit.

Key Responsibilities

Bank Reconciliation & Transaction Management

• Import and categorize weekly transactions from credit cards and bank accounts in QuickBooks
• Perform monthly bank reconciliations to ensure all accounts are accurate and balanced
• Record adjusting journal entries for prepayment accounts including insurance, vehicle payments, and other recurring items
• Record checks received in QuickBooks accurately and in a timely manner

Month-End Close

• Prepare month-end financial reports including profit and loss statements and balance sheets
• Ensure all accounts are reconciled and entries are complete before month-end close
• Support the team with month-end reporting needs as directed

Accounts Receivable & Collections

• Manage accounts receivable — tracking outstanding invoices, monitoring aging, and ensuring timely collection
• Send monthly statements to clients on the first of each month
• Handle collections correspondence via email and phone — following up professionally and persistently with clients on overdue balances
• Occasionally make direct outbound calls to clients to follow up on unpaid invoices — a warm, personable phone manner is important, as these are existing client relationships
• Participate in monthly collections and retainage meetings
• Process and verify lien waivers once received from customers — confirm balances and verify correct amounts for requisitions being released

Retainage Management

• Track and manage retainage across active projects with a solid understanding of retainage concepts and timelines
• Ensure retainage amounts are accurately recorded and released appropriately in accordance with project terms
• Participate in monthly retainage meetings and provide accurate reporting on retainage status

Accounts Payable & Vendor Management

• Maintain vendor accounts and ensure all vendor information is current and accurate
• File vendor bills into Egnyte (the company's data management system) and record them in QuickBooks
• Process ACH forms and manage vendor payment workflows
• Prepare and submit credit applications for new vendors as needed

Certified Payroll & Payroll Reporting

• Prepare and submit certified payroll reports in compliance with applicable requirements
• Apply a basic understanding of payroll taxes for reporting purposes
• Assist with payroll-related reporting as directed

Monthly Project Reporting

• Prepare monthly project reports including MEURs, AA202s, and other required construction project documentation
• Ensure all project-level reporting is accurate, complete, and submitted on time

Insurance Audits & Compliance

• Assist with annual insurance audits including Workers Compensation and General Liability
• Organize and prepare supporting documentation required for audit compliance
• Maintain accurate records throughout the year to simplify the annual audit process

Billing & Administrative Support

• Assist the office admin team with billing overflow as needed
• Support general accounting and administrative tasks as priorities evolve