Part-Time Bookkeeper (Xero) for South Australian NDIS Provider

Job Description

Primary Purpose

To maintain accurate, current, and audit-ready financial records in Xero, including:

• Reconciliation of bank accounts, credit cards, and receipts
• Preparation of BAS, superannuation, pro-rata long service leave, and fortnightly payroll
• Compliance and company records (including Portable Long Service Leave (PLSL) and ASIC)
• Supporting the accountant with organized, complete documentation

Key Responsibilities

▸ Bookkeeping & Reconciliation (Weekly)

• Reconcile bank accounts, credit cards, and receipts in Xero on a regular schedule
• Code and review transactions accurately, resolving unreconciled items promptly
• Prepare and organize financial records for the accountant

▸ BAS, GST, Superannuation & Long Service Leave

• Prepare Business Activity Statements (BAS) with correct GST treatment
• Prepare superannuation payments and reconcile super liabilities
• Calculate pro-rata long service leave accruals for employees

▸ Accounts Payable & Receivable

• Process supplier invoices and maintain accurate supplier records
• Follow up on outstanding invoices and overdue payments via email and phone
• Use NDIS support item codes correctly for invoicing and reconciliation
• Monitor aged receivables and flag at-risk accounts early

▸ Payroll Administration & Employee Records (Fortnightly)

• Assist with payroll administration, timesheet reviews, and fortnightly pay runs for 18 employees
• Apply SCHADS Award correctly (pay rates, penalty rates, allowances, and shift loadings)
• Onboard new employees into Xero and maintain accurate records
• Handle payroll and employee information with strict confidentiality

▸ Compliance & Company Records

• Lodge and maintain Portable Long Service Leave (PLSL) registrations
• Maintain ASIC and compliance records
• Organize registers, renewals, and key compliance dates

▸ Accountant Liaison & Document Collection

• Collect and organize documents requested by the accountant
• Liaise with accountants, suppliers, employees, and government agencies

▸ Filing & Records

• Maintain organized digital filing systems for quick retrieval

▸ Working Hours

• Initially 5 hours per week, scalable to 10 hours as needed
• Flexible days/times (AEST), with priority for reliable fortnightly payroll support