RFP Manager, Growth

You Will Be

Proposal & RFP Leadership

• Owning the end-to-end development and execution of RFIs, RFPs, security questionnaires, procurement requests, and proposal submissions.

• Building and managing proposal workplans, timelines, milestones, and review schedules to ensure deadlines are met.

• Coordinating cross-functional contributors across Strategy, Media, Creative, Analytics, Technology, Finance, Legal, and Executive Leadership.

• Partnering with Growth and Pitch Leadership to translate pursuit strategy into compelling, tailored proposal narratives.

• Ensuring submissions are tailored to each client's business, evaluation criteria, and procurement requirements.

• Managing third-party consultant and procurement communications throughout the proposal process.

Proposal Development & Content

• Developing, editing, customizing and assembling agency credentials, proposals, executive summaries, capability presentations, and supporting materials.

• Maintaining exceptional editorial and quality standards while ensuring a consistent, premium WPxGS brand experience.

• Partnering with subject matter experts to develop new proposal content, differentiators, and reusable messaging.

Knowledge & Content Management

• Owning and continuously improving the agency's proposal content library, including credentials, case studies, staff and leadership profiles, service and capability information, certifications, awards, and partner information.

• Serving as the primary steward of proposal knowledge within internal AI systems and content repositories.

• Improving proposal efficiency through stronger organization, templates, and knowledge management.

Pitch Operations

• Supporting Growth Leadership through all phases of the pitch lifecycle, from qualification through final presentation.

• Coordinating production of presentation materials, printed assets, leave-behinds, and meeting logistics as needed.

• Tracking proposal progress and communicating daily status updates, risks, dependencies, and upcoming milestones.

• Driving accountability across contributors while ensuring senior leadership reviews occur at appropriate milestones.

Process Excellence

• Continuously improving proposal processes, templates, workflows, and governance to increase speed, quality, and consistency.

• Establishing proposal management best practices across the Growth organization.

• Helping onboard and train team members on proposal tools, processes, and standards.

You Must Have

• 4-5+ years of experience in proposal management, new business, agency growth, marketing operations or related functions within advertising, media, marketing, or consulting.

• Experience leading complex RFP/RFI responses within advertising, media, marketing, consulting, or technology organizations.

• Demonstrated success supporting competitive proposal processes and cross-functional pursuit teams.

• Outstanding written, editing, proofreading, and communication skills.

• Strong project management skills with the ability to manage multiple high-priority deadlines simultaneously.

• Exceptional organizational skills and attention to detail.

• Experience building and maintaining knowledge management systems or content libraries.

• Proficiency with Google Workspace, Salesforce, project management platforms, and collaborative work tools.

• Thrive working in fast-paced, deadline-driven environments.

Nice to Have

• Editorial or technical writing background.

• Experience supporting consultant-led procurement processes.

• Experience with proposal automation or knowledge management platforms.

• Familiarity with AI-powered content management and prompt libraries.

• Experience within integrated media, creative, or digital marketing agencies.