Recruitment Professional (Talent Acquisition Coordinator)

We are seeking an experienced recruitment professional to manage and coordinate hiring activities across multiple business functions. The successful candidate will play a vital role in maintaining efficient recruitment processes, ensuring compliance, and fostering strong relationships with stakeholders at all levels.

The Role

• Collaborate with hiring managers to define vacancy requirements, candidate profiles, recruitment priorities, and expected timelines.
• Draft and publish job advertisements across approved recruitment platforms and sourcing channels.
• Review applications and shortlist candidates based on agreed position requirements.
• Conduct initial telephone screenings to evaluate experience, availability, and role suitability.
• Coordinate interviews, assessments, reference checks, and candidate communications.
• Prepare recruitment documentation and assist with employment offers and contracts.
• Communicate outcomes professionally and provide candidates with timely updates.
• Proactively source candidates through LinkedIn, employment platforms, internal databases, referrals, and other relevant channels.
• Develop candidate pipelines for recurring, specialist, high-volume, and difficult-to-fill positions.
• Support recruitment across operational, technical, trade, site-based, and corporate roles.
• Assist with recruitment campaigns, entry-level programs, industry partnerships, and candidate outreach initiatives.
• Maintain accurate and current candidate information within the applicant tracking system.
• Coordinate pre-employment requirements, including police checks, right-to-work verification, licences, qualifications, and security clearances.
• Ensure all candidate documentation and approvals are completed before commencement.
• Liaise with HR, payroll, and operational teams to facilitate a smooth transition from recruitment to onboarding.
• Maintain confidential recruitment records in compliance with privacy requirements and company policies.
• Adhere to Australian employment legislation and inclusive hiring practices.
• Build strong working relationships with hiring managers, HR Business Partners, and operational leaders.
• Provide regular updates on vacancy status, candidate availability, and outstanding recruitment actions.
• Follow up with stakeholders to keep recruitment processes moving and minimize delays.
• Escalate recruitment risks, compliance gaps, and difficult-to-fill vacancies as needed.
• Monitor recruitment metrics such as time to hire, vacancy status, source effectiveness, and candidate conversion.
• Support recruitment reporting, employer branding initiatives, and continuous process improvement.
• Perform other role-specific duties as required.

Requirements

• A bachelor’s degree in Human Resources, Business, Psychology, or a related discipline.
• Understanding of Australian employment legislation relating to recruitment and selection.
• Previous experience in talent acquisition, recruitment coordination, recruitment administration, or a similar role.
• Experience supporting multiple vacancies and recruitment activities simultaneously.
• Practical experience advertising roles, screening applications, and coordinating interviews.
• Experience completing reference checks and coordinating pre-employment requirements.
• Strong organizational skills and the ability to manage competing priorities and deadlines.
• Strong written and verbal communication skills.
• High attention to detail and accurate record-keeping skills.
• Confidence communicating with candidates, hiring managers, and senior stakeholders.
• Ability to assess candidates against defined position requirements and selection criteria.
• A professional and service-focused approach to candidate and stakeholder engagement.
• Experience using applicant tracking systems, HR systems, and Microsoft Office applications.
• Ability to handle confidential candidate and employee information appropriately.
• A proactive approach to following up with stakeholders and progressing outstanding recruitment activities.
• Recruitment experience within facilities management, building services, construction, engineering, property services, or another operationally complex environment.
• Experience recruiting technical, trade, frontline, mobile, site-based, or high-volume workforces.
• Experience using LinkedIn Recruiter and other proactive candidate-sourcing platforms.
• Familiarity with recruitment reporting, behavioral interviewing, and structured candidate-assessment methods.
• Experience coordinating police checks, working-rights verification, licences, qualifications, or security clearances.
• Exposure to employer branding, recruitment marketing, or diversity and inclusion initiatives.