QuickBooks Bookkeeper

Duties and Responsibilities include but are not limited to:

• QuickBooks & Bookkeeping: Posting student payments, checking for credit balances, pulling custom reports, making tuition adjustments via journal entries or credit memos, bank/credit card reconciliations, and setting up new accounts/classes.

• PDF Document Assembly: Navigating a student database to pull specific financial, enrollment, and government documents. Combining 60 to 100+ pages into a single PDF in a strict checklist order for state, federal, and accrediting agency audits—without printing or scanning.

• Data Accuracy & Confidentiality: Handling highly sensitive information (Social Security numbers, student payment histories) and ensuring 100% accuracy.

Required Tools

• QuickBooks Online

• Adobe Acrobat / PDF Tools

Qualifications:

• QuickBooks Expertise: Ability to set up new accounts/classes, perform bank reconciliations, and handle journal entries (debits/credits) and credit memos.

• Accounting Background: Formal education in accounting (like a BS in Accountancy) or QuickBooks Advanced Certification is highly preferred. The client's top pick had both.

• Advanced Excel: Must know Vlookup, pivot tables, and macros.

• PDF Management: Proven experience combining, separating, and reorganizing 60-100+ page documents in a specific checklist order without printing.

• High Accuracy & Speed: The client stressed there is "no room for error" when handling student financial data.

• Strict Confidentiality: Must be willing to sign an NDA to handle sensitive data.

Technical Requirements:

• USB Headset with Noise Cancellation feature

• Working Webcam

• Computer with at least 1.8 GHz processor and at least 4GB RAM

• Main Internet Service Speed: at least 25 Mbps cable connection

• Backup Internet Service Speed: at least 10 Mbps

Benefits:

• Performance Incentives

• Job Security and Stability

• Paid Training

• Inclusive Culture

• Upskilling Opportunities

• 100% Work-From-Home

• Exceptionally Supportive Team

• Opportunities for Career Growth

• Fun Work Environment

• Holiday & Overtime Pay

Schedule: US work hours (40 hours per week, Full-time)

Location: 100% Remote