Financial Operations & Accounting Specialist – QuickBooks, Reconciliations & Reporting

At Pavago, one of our clients is hiring a Financial Operations & Accounting Specialist to manage financial records, reconciliations, reporting, and transaction tracking across multiple entities.

This is a hands-on role that goes beyond basic bookkeeping. You’ll be responsible for maintaining accurate financial data, identifying discrepancies, managing multi-entity workflows, and improving financial tracking processes.

If you’re analytical, highly detail-oriented, and strong with QuickBooks and Google Sheets, this role is a strong fit.

What You’ll Own

Accounting & Reconciliations

• Maintain and reconcile financial records across multiple entities
• Ensure transactions are accurately recorded and categorized
• Review financial data and proactively resolve discrepancies
• Maintain clean and reliable accounting records

Financial Reporting & Data

• Prepare monthly financial reports and summaries
• Build and maintain financial trackers in Google Sheets
• Ensure consistency between accounting systems, reports, and supporting records
• Provide leadership with accurate and organized financial information

Expense & Transaction Tracking

• Track property-level expenses, CapEx, interest, and other financial activity
• Maintain organized supporting documentation
• Verify proper categorization of transactions
• Monitor financial activity for errors or inconsistencies

Bank & Vendor Coordination

• Conduct follow-ups with banks and vendors when verification is required
• Reconcile external records against internal financial data
• Support resolution of transaction and payment discrepancies

Process Improvement

• Identify inefficient financial workflows
• Improve trackers, documentation, and reporting processes
• Build structured systems that improve accuracy and consistency
• Help reduce recurring errors and manual work

Requirements

• Experience in accounting, bookkeeping, or financial operations
• Hands-on experience with QuickBooks
• Strong Google Sheets skills, including formulas and complex financial trackers
• Experience performing financial reconciliations
• Strong analytical and problem-solving skills
• Exceptional attention to detail and ability to identify discrepancies
• Ability to work independently with minimal supervision
• Clear and professional English communication
• Availability during U.S. business hours

Nice to Have

• Multi-entity QuickBooks experience
• Experience with property-based or multi-entity businesses
• Familiarity with CapEx and property-level expense tracking
• Experience preparing monthly financial reports
• Familiarity with Google Drive and Slack
• Process improvement or financial systems optimization experience

What Success Looks Like

• Financial records and reconciliations remain accurate
• Monthly reports are completed on time
• Discrepancies are identified and resolved quickly
• Multi-entity financial data remains clean and organized
• Financial trackers provide reliable visibility
• Processes become more efficient and structured over time
• Leadership can confidently rely on the financial data

Why Join

• Fully remote opportunity
• Hands-on ownership of financial operations
• Exposure to multi-entity accounting and reporting
• Opportunity to improve financial systems and workflows
• Direct impact on financial accuracy and operational visibility
• Growth opportunities into Senior Accountant, Accounting Manager, or Financial Operations roles