Executive Assistant to Music Industry Founder

The Role

Become the trusted right hand to a music industry founder. Triage communication, coordinate priorities, and build systems across multiple businesses, including Covert Talent, a production music library, and Tour Advance, a technology platform for tour managers.

You’ll work directly with Simon King, founder of Covert Talent, who has over 25 years of experience in the music industry. The role involves managing emails, WhatsApp messages, and requests while ensuring critical follow-ups are handled efficiently. The goal is to manage 80% of preparation and follow-up tasks, allowing Simon to focus on strategy, relationships, and business growth.

Key responsibilities include:

• 📋 Own Simon’s inbox: Prioritize messages, draft replies, respond or delegate within agreed boundaries, and ensure important correspondence is easily accessible.
• ✅ Maintain a shared action list with clear owners and deadlines, ensuring follow-ups until all items are resolved.
• 💬 Convert important WhatsApp messages and group conversations into actionable tasks to prevent requests from being lost.
• 📝 Transcribe voice notes and meeting debriefs into next steps, providing a concise daily brief on priorities, decisions, and recommended actions.
• 📅 Coordinate Simon’s diary and meetings across all businesses, protecting time for focused work.
• 🤝 Liaise with teams, artists, clients, and partners, aligning with Simon’s tone and determining when a message should come directly from him.
• ⚙️ Improve daily processes and utilize digital tools or automations to reduce repetitive tasks.
• ✈️ Assist with personal admin, travel research, gifts, and occasional ad hoc tasks.
• 🎯 Anticipate Simon’s needs, flag competing priorities, and remind him when attention is required.
• 🎵 Support prospect research, outreach, follow-ups, and coordination of Tour Advance demo tasks as capacity allows.
• 📱 Help with marketing and social media tasks once core EA support is established.

Requirements

You’ll bring:

• ✅ Proven experience as a senior Executive Assistant supporting a busy founder or entrepreneur.
• ✅ Initiative to identify tasks, suggest next steps, and act without waiting for instructions.
• ✅ Careful attention to detail in written communication, scheduling, and follow-ups.
• ✅ Reliable task-tracking and commitment-keeping, even with shifting priorities.
• ✅ Judgment to prioritize competing requests across multiple businesses.
• ✅ Confidence in managing upwards, including asking direct questions, giving reminders, and constructive pushback.
• ✅ Discretion and sound judgment with confidential information.
• ✅ Independence with a clear understanding of what you can handle and when to involve Simon.
• ✅ Excellent written communication and confidence dealing with clients and external contacts.
• ✅ Proficiency in using digital tools, AI, and simple automations to organize information and save time.

Bonus:

• ⭐ Experience supporting one founder across multiple businesses.
• ⭐ Sales outreach or customer-facing experience.
• ⭐ Experience with marketing or social media.
• ⭐ Interest or experience in music, entertainment, or technology.
• ⭐ Experience building workflows and automations.

This role suits someone who thrives in a close partnership, brings calm to a busy environment, and earns trust through reliability and proactive communication.

Benefits

What’s in it for you?

• 💰 £1,800 per month (gross salary).
• 💼 Full-time position.
• 🌍 Fully remote with UK or closely aligned timezone.
• 📅 24 paid holiday days per year (3 reserved for Christmas).