Executive Assistant for Research & Development

Erasca is a clinical-stage precision oncology company focused on discovering, developing, and commercializing medicines for patients with cancer. Their programs target novel approaches to shutting down one of cancer’s most commonly mutated signaling cascades, the RAS/MAPK pathway, affecting approximately 5.5 million lives worldwide annually. The name “Erasca” embodies their mission to erase cancer.

The Executive Assistant (EA) for Research & Development will provide executive administrative support to the President of R&D, Chief Scientific Officer (CSO), and Chief Medical Officer (CMO), as well as support development-wide activities and meetings. They will also partner with Administrative, Human Resources, and Operations functions in San Diego and South Francisco to support and cultivate Erasca’s culture.

The ideal candidate will be organized, resilient, motivated, and highly detail-oriented, with the ability to prioritize competing and evolving activities. They will bring energy and creativity to drive their own professional development and foster a happy, productive community of Erascals.

This position can be hybrid in San Diego, CA or South San Francisco, CA or fully remote anywhere in the United States.

Essential Duties and Responsibilities:

• Provide complex and diverse administrative support for the President R&D, CSO, CMO, and R&D functions
• Assist in prioritization, time management, and maintaining deadlines
• Coordinate and maintain calendars by scheduling complex meetings with multiple competing priorities
• Organize a variety of internal and external meetings, conference calls, and web meetings across multiple time zones and stakeholders
• Coordinate and execute varied domestic and international travel itineraries, including flights, hotels, and ground transportation, with the ability to respond to changing priorities and schedules gracefully
• Coordinate with other administrative staff to facilitate Erasca conference presence, including planning, registration, travel, and internal and external meetings
• Provide administrative support for departments as needed
• Appropriately handle information of a highly confidential and critical nature
• Process expense reports in a timely manner
• Work collaboratively and liaise with Erasca employees, members of the executive team, board members, external partners, and investors
• Communicate with and represent Erasca and R&D leadership externally with investigators, partners, health authority administrative staff, and other key stakeholders
• Demonstrate professional confidence in one’s own ability and convictions
• Utilize intuition from previous experience working through complex situations
• Maintain thorough knowledge of company operations, policies, and procedures
• Create and update complex PowerPoint presentations, as well as other documents and correspondence in Word and Excel
• Collect and prepare information for use in discussions/meetings of executive staff and outside individuals
• Collaborate with and support President R&D, CSO, and CMO on individual and ongoing projects and activities as assigned
• Ensure Erasca is presented in an ethical, professional, and positive manner while maintaining a high level of confidentiality
• May provide backup to EA to CEO, as appropriate, and receive reciprocal support
• Cultivate an environment of collegiality, innovation, and fun
• Perform all duties in keeping with the Company’s core values, policies, and all applicable regulations

Required Education and Experience:

• A Bachelor’s degree preferred, or relevant work experience
• 10+ years progressively related administrative experience, including supporting scientific or medical executives
• Must have a working knowledge of Microsoft Office Suite
• Extensive calendar and meeting planning experience
• Ability to multi-task and prioritize with effective time management
• Excellent written and verbal communication skills
• Detail-oriented
• Experience managing confidential and highly sensitive information with the highest degree of discretion
• Experience working in a fast-paced environment handling a wide range of administrative tasks with little supervision or oversight
• A sense of urgency and ability to respond to internal and external correspondence in a timely and professional manner
• Discretion and good judgment are a must
• Friendly, team-oriented, collaborative with a positive “can-do” attitude
• Strong learning orientation, curiosity, and commitment to science and patients