Executive Assistant & Client Support Specialist (Remote)

What You’ll Do:

• Serve as the primary point of contact between senior-level executives, employees, clients, and external partners.
• Manage executives’ calendars, schedule meetings, and coordinate light travel arrangements as needed.
• Track expenses and prepare detailed reports on a regular basis.
• Handle client inquiries, provide accurate information, and ensure a high level of customer satisfaction.
• Maintain organized filing systems and support administrative operations.
• Take meeting notes and assist with client-facing communications.
• Support social media updates, billing, and invoicing when required.
• Assist in coordinating virtual events or meetings for clients and team members.

Requirements

Our Ideal Candidate:

• Has proven experience as an Executive Assistant or Client Support Specialist (2+ years preferred).
• Is bilingual in English (C1 or higher) and Spanish, both written and spoken.
• Demonstrates strong organizational and time-management skills.
• Is proficient in MS Office, Google Workspace, and standard office tools.
• Possesses excellent verbal and written communication skills.
• Maintains discretion, confidentiality, and a proactive approach to problem-solving.
• Holds at least a high school diploma (bachelor’s degree is a plus).
• Resides in Latin America.
• Owns a reliable laptop (Windows or Mac, 2017 or newer) with stable internet.

Work Schedule

• A part-time position (20–30 hours per week).
• Flexible schedule depending on client needs (must overlap partially with U.S. business hours).

Benefits

• Long-Term Opportunities: Build a lasting professional relationship with Voxidea.
• Fully Remote: Work from home with no onsite travel required.
• Paid Time Off: Enjoy 2 weeks of paid leave and U.S. holiday recognition.
• Wellness Support: Access in-house psychological and wellness coaching services.
• Holistic Growth: Free access to coaching programs for personal and professional development.
• Exclusive Learning Access: Unlock free access to over 200 continuous improvement courses.