Executive Assistant

At Percona, we believe an open world is a better world. Our mission is to enable everyone to innovate freely by providing the best open source database software, support, and services. We make databases and applications run better through a unique combination of expertise and open source software built with the community for you. Our technical teams are experts in MySQL, MongoDB, PostgreSQL, and MariaDB.

What You Will Do:

• Manage and maintain the calendar of Percona’s CEO
• Assist the CEO in producing documents, project plans, and presentations as required
• Assist the CEO in preparing for board meetings, including the preparation of board presentations and other associated material
• Collaborate with the CEO and Percona board to coordinate meetings as required
• Manage and maintain annual, quarterly, monthly, and weekly regular meetings as required (for example, departmental/meetings and monthly all company calls)
• Support the CEO’s conference talk submissions and preparation
• Assist with travel arrangements for CEO as required
  • Includes booking reservations with airlines and accommodations
• Provide Zoom links, attend meetings, take minutes, and publish decisions and actions
• As needed, assist with email backlog to ensure timely triaging and response to priority communications
• Manage and submit expense reports as requested
• Facilitate follow-through on meeting decisions and action items
• Other duties as assigned.

Minimum requirements

• Minimum of 3 Years of experience in an EA or administrative support role
• Speak/write fluent English
• Ability to work remotely with alignment to the Central European Timezone
• Strong organizational skills
• Prior experience supporting executive leadership in a technology or software company preferred

Other requirements

• Demonstrated discretion and confidentiality in handling sensitive information
• Strong written communication skills
• Demonstrated ability to work independently with minimal direction
• Demonstrated ability to accept feedback from others
• Communicates clearly and professionally to convey confidence even when under pressure
• Outgoing and friendly personality, as you will be representing Percona and our CEO in this role
• Ability to be flexible when the situation requires you to
• Ability to navigate ambiguity and work collaboratively with others to identify solutions

What Will Make You Stand Out:

You know how to take initiative and get things done. You demonstrate humility along with a hunger for continuous improvement.