Corporate Secretary Executive

We are looking for a Corporate Secretary Executive based in India & the Philippines to play a pivotal role in delivering exceptional corporate services to our clients.

The successful candidate will report to the Portfolio Team Manager and the Corporate Secretary Managers. You will be involved in the full-spectrum of corporate secretarial work.

Key Responsibilities:

• Manage company incorporations: Handle new company setups, including private limited companies, sole proprietorships, and partnerships.
• Coordinate transitions: Manage the transfer of corporate secretarial appointments for existing companies.
• Draft statutory documentation: Prepare and draft essential statutory documents, including AGMs, EGMs, and Board Resolutions.
• Maintain corporate records: Update and maintain minute books, statutory registers, and internal databases.
• Track compliance timelines: Actively monitor and manage statutory deadlines for all assigned clients.
• Support Hong Kong entities: Facilitate company incorporations, annual returns, and corporate changes for Hong Kong companies in strict accordance with the Hong Kong Companies Ordinance.
• Ensure regulatory compliance: Maintain strict adherence to corporate governance standards and regulatory requirements to safeguard our clients' interests.
• Deliver exceptional client service: Provide guidance and support to clients, fostering strong, long-term relationships.
• Collaborate internally: Work closely with cross-functional internal teams to align operations with the company's strategic goals and maintain an efficient work environment.
• Execute other corporate or ad-hoc administrative duties as assigned by the management team.

Requirements:

• Experience: 1–3 years of relevant professional experience, ideally within Corporate Secretarial, Legal Compliance, or Corporate Administration functions.
• Regional Portfolio: Prior hands-on experience managing Hong Kong entities and working knowledge of the Hong Kong Companies Ordinance is required.
• Language Proficiency: Full fluency in English.
• Technical & Compliance Skills: Prior exposure to drafting basic corporate documentation (such as resolutions or minutes) and tracking regulatory deadlines.
• Operational Execution: Strong organizational skills with a high attention to detail and accuracy in documentation.
• Adaptability: Ability to thrive and maintain accuracy in a fast-paced, high-growth environment.
• ICSA qualification or GradCG status is highly preferred, though not required.