Corporate Secretary Executive

Sleek is a fast-growing, tech-enabled unicorn specializing in back-office solutions for micro SMEs. Through proprietary software and AI, Sleek automates corporate secretarial, accounting, bookkeeping, tax, payroll, and FinTech payments processes. With a focus on customer delight, Sleek empowers entrepreneurs globally by streamlining administrative burdens, allowing them to concentrate on business growth and customer relationships.

Sleek operates across three key business segments:

• Corporate Secretary: Automates company incorporation, secretarial, filing, nominee director, mailroom, and immigration processes via custom online robots and SleekSign. Sleek is the market leader in Singapore, holding approximately 5% of the market share for new business incorporations.
• Accounting & Bookkeeping: Redefines accounting, bookkeeping, tax, and payroll services through its proprietary SleekBooks ledger, AI tools, and exceptional customer service.
• FinTech Payments: Addresses a critical challenge for entrepreneurs by offering digital banking services to new businesses.

Founded in 2017, Sleek now serves around 15,000 customers across offices in Singapore, Hong Kong, Australia, and the UK. The company employs approximately 600 staff while maintaining a startup mindset. Sleek has achieved over 70% compound annual growth in revenue over the last five years and has been recognized by The Financial Times, The Straits Times, Forbes, and LinkedIn as one of the fastest-growing companies in Asia. Backed by world-class investors, Sleek aims to become one of the few cash-flow-positive, tech-enabled unicorns based in the Asia-Pacific region.

The Role

The Corporate Secretary Executive will play a pivotal role in delivering exceptional corporate services to Sleek’s clients. Based in Malaysia, this position reports to the Portfolio Team Manager and Corporate Secretary Managers. The successful candidate will be involved in the full spectrum of corporate secretarial work.

Key Responsibilities

• Manage company incorporations, including private limited companies, sole proprietorships, and partnerships.
• Coordinate transitions for existing companies, managing the transfer of corporate secretarial appointments.
• Draft statutory documentation, such as AGMs, EGMs, and Board Resolutions.
• Maintain corporate records, updating minute books, statutory registers, and internal databases.
• Track compliance timelines, actively monitoring and managing statutory deadlines for all assigned clients.
• Facilitate company incorporations, annual returns, and corporate changes for Hong Kong companies in strict accordance with the Hong Kong Companies Ordinance.
• Ensure regulatory compliance, maintaining strict adherence to corporate governance standards and regulatory requirements.
• Deliver exceptional client service, providing guidance and support to clients to foster strong, long-term relationships.
• Collaborate internally with cross-functional teams to align operations with the company’s strategic goals and maintain an efficient work environment.
• Execute other corporate or ad-hoc administrative duties as assigned by management.

Requirements

• Experience: 1–3 years of relevant professional experience, ideally within Corporate Secretarial, Legal Compliance, or Corporate Administration functions.
• Regional Portfolio: Prior hands-on experience managing Hong Kong entities and a working knowledge of the Hong Kong Companies Ordinance is required.
• Language Proficiency: Full fluency in English and either Cantonese or Mandarin (both written and spoken) is required to support the regional client portfolio.
• Technical & Compliance Skills: Prior exposure to drafting basic corporate documentation (such as resolutions or minutes) and tracking regulatory deadlines.
• Operational Execution: Strong organizational skills with a high attention to detail and accuracy in documentation.
• Adaptability: Ability to thrive and maintain accuracy in a fast-paced, high-growth environment.
• ICSA qualification or GradCG status is highly preferred, though not required.