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Job Description
Position Overview
The AP/AR Specialist is responsible for managing day-to-day accounts payable and accounts receivable activities, ensuring accurate invoice processing, timely customer billing, proper payment application, and accurate financial records.
Key Responsibilities
Accounts Payable (AP)
- Process vendor invoices and verify supporting documentation for accuracy and completeness.
- Match invoices with purchase orders and receiving documents, as applicable.
- Review GL coding and enter invoices into the accounting system.
- Coordinate and prepare vendor payments according to established payment terms.
- Reconcile vendor statements and resolve invoice discrepancies.
- Monitor AP aging and follow up on outstanding invoices.
- Respond to vendor inquiries and maintain organized AP records.
Accounts Receivable (AR)
- Prepare and issue daily customer invoices accurately and on time.
- Apply customer payments and match receipts against outstanding invoices.
- Reconcile customer accounts and investigate payment discrepancies or unapplied cash.
- Monitor AR aging and follow up on overdue balances to support timely collections.
- Respond to customer inquiries regarding invoices, payments, and account balances.
- Maintain accurate customer billing and payment records.
- Prepare AR aging reports and support month-end closing activities.
Qualifications
- 3 years of experience in accounts payable, accounts receivable, or a similar accounting role.
- Basic understanding of accounting standards and invoice processing.
- Experience with accounting or ERP systems and Microsoft Excel.
- STAMPLI and SAGE experience is a big plus
- Strong attention to detail, organization, and time management skills.
- Good communication and problem-solving skills.
- Professional English B2+/C1.
- Ability to manage daily transaction volumes, meet deadlines, and prioritize tasks.
Key Skills
- Invoice processing and customer billing
- Payment processing and cash application
- Account reconciliations
- AP/AR aging and collections follow-up
- Data accuracy and recordkeeping
- Communication and issue resolution
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Headquarters
View Company ProfileHeadquarters (HQ) is a premier, enterprise-grade financial operations and multi-entity cash management platform engineered to orchestrate massive-scale capital-intelligence ecosystems and frictionless corporate banking workflows. Operating as the essential "financial infrastructure layer" for modern web3, tech-forward, and digital-native businesses, the platform eliminates the complex operational friction of traditional, legacy treasury models—which frequently suffer from fragmented multi-bank silos, manual fiat-to-crypto accounting bottlenecks, and high-risk reconciliation pipelines—by seamlessly deploying advanced programmatic liquidity controls, real-time capital telemetry, and unified dashboard tracking. Moving beyond rigid legacy treasury aggregator paradigms, Headquarters empowers fast-growing startups, international web3 protocol teams, and large digital enterprises to dynamically synchronize their cross-border payments, payroll rails, and real-time expense reporting with elite, scalable, and audit-ready precision. Under the hood, their sophisticated proprietary operational infrastructure—bolstered by automated ledger entry resolution, secure multi-region bank integration, and deep domain expertise in financial compliance—natively manages multi-currency cash flows, automated invoice processing, and institutional financial reporting, providing the necessary operational foundation to support the modern, high-velocity digital economy. What sets Headquarters apart is its uncompromising dedication to complete lifecycle financial automation; by bridging the gap between performance-intensive, highly technical bookkeeping demands and accessible, high-velocity API-driven executive interfaces, the firm enables global commercial organizations to radically accelerate their corporate financial planning velocity, eliminate systemic reporting bottlenecks, and build an unassailable foundation for continuous commercial growth and asset protection in the modern, AI-transformed global financial landscape.
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