AP Specialist (Accounts Payable) - Remote

We are looking for a detail-oriented AP Specialist to own the day-to-day finance operations for Spreetail UK and Spreetail Germany. This is a high-ownership role covering the full accounts payable cycle: invoice processing, supplier payments, reconciliations, and assisting month-end close. You will work across Xero, Datev, Linnworks, and Dext, and liaise closely with merchants, suppliers, and account managers to keep our books accurate and our cash position clean.

• Manage shared Accounts Payable inboxes for Spreetail UK and Germany, triaging supplier invoices and resolving finance queries.
• Match inventory and freight invoices against purchase orders, rate cards, and Linnworks; investigate and resolve discrepancies.
• Process and upload AP and sales invoices into Xero and DATEV, ensuring accurate and timely financial records and audit compliance.
• Reconcile AP ledgers, bank payments, supplier statements, cashflow trackers, Xero, and P&L, ensuring accounts are complete and accurate.
• Support month-end close and audits by validating invoice records, preparing AP approval reports, maintaining cashflow accuracy, and providing required documentation.

• Solid experience in an AP and finance operations role, ideally in an e-commerce, logistics, or multi-entity environment.
• Hands-on experience with Xero; Datev or Dext experience is a plus. Comfortable with spreadsheets; confident maintaining and updating a cashflow tracker.
• Strong reconciliation skills and high attention to detail — you catch discrepancies before they become problems.
• Comfortable working across two entities (UK and Germany) with different compliance requirements.
• Clear, professional communicator — you deal directly with suppliers, customers, and internal teams. Self-starter who can manage a busy inbox and multiple workstreams without close supervision.