Supply Chain Admin Assistant

Job Responsibilities

Data Entry & Systems Administration

• Accurately create and maintain inbound deliveries in SAP for international purchase orders
• Input shipment and costing information for inbound containers into system platforms with high precision
• Review operational data to identify and resolve discrepancies or missing information prior to processing
• Maintain data integrity by adhering strictly to established processes, standards, and timelines
• Support the smooth flow of inventory and financial information through timely data entry completion

Invoice Processing & Reconciliation

• Receive, review, and validate freight carrier invoices across multiple electronic formats
• Verify transport charges against approved rate cards, contracts, and master data
• Investigate invoice discrepancies, service errors, or pricing exceptions and escalate when required
• Prepare carrier approval documentation for the finance team in line with business protocols
• Follow up on outstanding invoice queries to ensure prompt resolution

Logistics & Operational Support

• Track warehouse transfers and update logistics planning tools regularly
• Liaise with shipping lines, transport carriers, and freight providers regarding shipment status
• Keep key internal stakeholders updated on incoming shipments, container movements, and potential delays
• Assist in preparing operational reports, data requests, and administrative updates
• Maintain organised electronic records and documentation in accordance with business requirements

Workplace Safety & Compliance

• Promote and comply with company health, safety, and operational policies
• Identify and report potential safety hazards or operational incidents promptly
• Participate in return-to-work programs and maintain a safe working environment

Requirements

• Proven administrative experience within a supply chain, logistics, or finance support environment
• Demonstrated experience handling invoice validation, cost verification, or financial administration
• High attention to detail and exceptional data entry accuracy
• Strong organizational and time management skills
• Effective written and verbal communication skills for stakeholder coordination
• Proven problem-solving and exception management capabilities

Nice-to-Have Skills

• Experience using SAP or similar ERP systems
• Intermediate capability in Microsoft Excel
• Prior experience working with freight, shipping, or transport documentation
• Experience working within a fast-paced retail supply chain setting

Benefits

• Permanent work-from-home set-up
• Dayshift (Australian Eastern Daylight Time business hours)
• Full-time opportunity
• HMO (STAFF only)
• Annual leave
• Christmas Bonus equivalent to 1 month's wage (pro-rate)