Senior Executive Assistant (EA) for Dual Businesses in Peru & US

We have two businesses, operating in Peru and the US. Harkened/Fibras Unidas is a B2B knitwear manufacturing operation in Lima, now largely managed by a general manager. The Endery is a clothing brand that started in e-commerce and has expanded into wholesale, with a physical presence in both Lima and the US. The team includes full-time employees, contractors, and fractional specialists across both countries.

The businesses have grown organically, but the systems haven’t always kept pace. Too much still funnels back to Kelly—information, follow-up, cross-functional coordination, and one-off decisions. This hire will help reallocate some of these responsibilities and serve as a long-term right hand to Kelly, providing continuity as things evolve. The EA will deeply understand how Kelly operates, know the team and who owns what, create structure where needed, route work effectively, and ensure delegated tasks are completed. The role requires high trust, autonomy, and the ability to exercise judgment, turning messy inputs into organized action and involving Kelly only when absolutely necessary.

We’re looking for a Senior Executive Assistant. Someone who has already had a senior career and now seeks a high-trust, high-autonomy right-hand role rather than climbing a traditional corporate ladder. You’ll act as the central nervous system across the two businesses and their founder’s day-to-day life—the person who makes everything run smoothly.

Key Responsibilities:

📋 Own founder’s inbox and calendar, triaging incoming requests and handling or routing as much as possible.

🤝 Act as connective tissue across the businesses—understand who owns what, facilitate communication between the right people, and delegate work effectively.

✅ Close loops by tracking requests, commitments, and action items until completion.

💡 Prepare decisions and meetings so Kelly receives distilled information, recommendations, and clearly defined choices rather than raw problems.

📦 Build and maintain systems that make the businesses easier to run, such as Notion, SOPs, Google Drive, recurring calendars, and checklists.

📊 Maintain oversight of recurring administrative and business-critical areas like compliance deadlines, benefits, trademarks, expenses, subscriptions, travel, and other operational details.

🎯 Support cross-functional and special projects by coordinating internal team members, contractors, and outside experts.

🧠 Learn the founder’s working style and the businesses deeply enough to anticipate needs and handle issues independently.

Working hours are roughly 6am–2pm New York time (midday–8pm in Eastern Europe/South Africa).

Requirements:

✅ Proper Senior EA experience—Senior EA, Executive Business Partner, Chief of Staff/EA hybrid, or similarly high-ownership executive support experience (not a low-level VA).

✅ Excellent judgment—able to distinguish what can be decided independently, what should be delegated, and what genuinely needs Kelly’s attention.

✅ Confidence to step in and make decisions with the information available, keeping things moving forward.

✅ Comfort operating with ambiguity—able to take messy or incomplete requests, determine what’s actually needed, and create a path forward.

✅ Strong attention to detail.

✅ Comfort managing people laterally—chasing and following up with the wider team.

✅ Self-motivated, self-starter approach—highly autonomous and comfortable working independently without frequent check-ins.

✅ Emotional steadiness and resilience—able to receive direct feedback, navigate pressure and interpersonal complexity, and remain calm and solutions-oriented.

✅ Solid working knowledge of platforms, tech, and AI tools.

Brownie points for:

⭐ Some Spanish, or interest in learning Spanish (part of Kelly’s inbox is in Spanish and the team is in Peru).

⭐ Start-up background—someone who can bring ‘this is how other companies do it’ to the table.

The ideal person is warm, kind, and polite, but with a ‘get-things-done’ energy. Someone who fits the culture of the existing team—people who care about what they do and how they treat each other. Confident without being arrogant. Low-drama and emotionally stable. Success looks like concise weekly emails Kelly can quickly address, not detailed updates. Things get done without requiring Kelly’s time.

Benefits:

💰 $2,500–$3,000 USD per month (gross salary, tax-related procedures handled by the candidate).

💼 Full-time.

🌍 Fully remote.

✨ 30 days paid leave (including public holidays).

📍 Eastern Europe or South Africa.

🕐 6am–2pm New York time (midday–8pm Eastern Europe/South Africa).