Project Coordinator

At Uni Systems, we are working towards turning digital visions into reality. We are continuously growing and we are looking for a Project Coordinator to join our UniQue team.

What will you be doing in this role?

• Plan and coordinate project activities, including implementation strategies, terms of reference, resources, budgets, activity fiches, and Annual Work Plans.
• Coordinate and implement project activities across the EU and partner regions, including confidential studies, reports, and initiatives.
• Manage the full delivery of activities, overseeing logistics, travel, venues, materials, translations, interpretation, and participant engagement.
• Identify, engage, and coordinate experts, service providers, stakeholders, and participants to ensure successful implementation.
• Provide technical and content expertise through training, research, data collection, manuals, publications, legislative texts, and quality assurance of deliverables.
• Prepare technical specifications, strategic inputs, and other project-related documentation.
• Establish and maintain effective relationships with stakeholders, partners, and service providers to foster cooperation and communication.
• Procure and manage external services, including quotations, negotiations, contracts, orders, and performance monitoring.
• Ensure compliance with planning, administrative, and financial procedures by providing guidance and information to relevant staff.
• Design, administer, and analyze participant satisfaction surveys and other monitoring tools.
• Draft agendas, practical information notes, meeting minutes, progress reports, activity reports, and reports for the Client.
• Develop content for websites, social media, communication materials, visibility campaigns, and awareness-related activities.
• Implement information-sharing and project monitoring systems, including Microsoft 365 tools and logframe indicators.
• Manage office resources, equipment, supplies, consumables, and petty cash where required.
• Support project missions, visits, and events in different countries and contribute to project closure and final reporting.