Procure-to-Pay Specialist (m/f/d)

About the role

The Procure-to-Pay Specialist (m/f/d) is a critical operational role within the Procurement team at SoSafe, responsible for ensuring that every step of the procurement lifecycle, from purchase requisition to payment, runs efficiently, compliantly, and on time. In this role, you will be a key enabler of our day-to-day procurement operations, managing PR to PO issuing, supplier onboarding, contract administration, and supplier and stakeholder collaboration, while contributing to the continuous improvement of our procurement processes and systems.

Here's how you'll make a difference:

• Own and manage the end-to-end PR-to-PO process, including the creation, review, and approval of purchase requisitions and purchase orders, ensuring accuracy, policy compliance, and timely execution across all business units.

• Lead supplier onboarding as core day-to-day responsibilities, coordinating with Legal, Security, and IT as part of the due diligence process, and ensuring ongoing compliance with procurement workflows. Help with supplier contract negotiation as needed.

• Manage the contract signature process, including finalising and distributing contracts where required.

• Maintain all contracts, supplier records, master data, and system configurations in Spendesk Procurement, keeping the database accurate and up to date.

• Review and match supplier invoices against purchase orders in close collaboration with the Accounts Payable team.

• Provide stakeholder support throughout the PR-to-PO workflow, ensuring timely and accurate processing of purchase requisitions, purchase orders, and goods receipts.

• Support internal stakeholders with placing equipment orders from preferred catalogue suppliers, ensuring timely delivery in line with business needs.

• Prepare spend analysis reports and monitor supplier performance to support strategic procurement decisions.

What makes you a great fit:

• 3+ years of experience in indirect procurement, with a strong focus on the full procure-to-pay cycle — from purchase requisition through to PO and payment. More experience is a plus.

• Proven experience managing this end-to-end in a scaling or high-growth tech environment.

• Strong sense of ownership: comfortable driving the process independently and seeing issues through to resolution rather than just flagging them.

• Hands-on profile: you're equally comfortable owning day-to-day operational procurement tasks and contributing to strategic topics in a lean team setup.

• Hands-on experience with a procurement platform or ERP system. Spendesk experience is a plus.

• Experience with supplier onboarding as a must have. Experience with supplier negotiations is a plus.

• Experience working with Jira or a similar ticketing system to manage and track cross-functional requests.

• Experience working across all procurement categories, with a good understanding of hardware, software, marketing and professional services.

• Strong attention to detail and comfort managing data and documentation.

• Experience collaborating cross-functionally with Finance, Legal, Security and IT teams.

• Excellent written and verbal communication skills in English.

• Structured, process-oriented mindset with a high degree of reliability.

• Strong interest in and ideally practical experience using AI-driven tools to optimize procurement workflows, automate repetitive tasks, and drive operational excellence.

What we offer

• Work/Life balance: Flexible hours, 33 vacation days, and parental leave support

• Wellbeing and financial support: Access to Open Up, Corporate Discounts, Wellbeing & Fitness Benefits

• Connection & community: Virtual events, collaborative team activities, and opportunities for local meet-ups

• And the list goes on: Tech equipment, referral bonuses, an individual development budget, dog-friendly HQ

*Perks and benefits listed above are for full-time employees and may vary slightly by office location. These are just a sample — you'll learn more during the interview process.