Payroll Associate

The Payroll Associate ensures timely and accurate payroll processing and assists with payroll-related reporting and compliance.

Key Responsibilities:

• Process semi-monthly payroll for U.S. (multi-state), Canada, and international employees, ensuring compliance with country, federal, and state regulations.
• Review and verify timesheets, earnings, and deductions.
• Respond to and support employees on payroll inquiries, providing clear explanations and resolving issues promptly.

• Collaborate with the HR department to process new hires, terminations, and compensation adjustments.
• Maintain payroll records and ensure data accuracy.

• Prepare payroll reconciliations for benefits.
• Ensure compliance with federal and state payroll regulations.
• Assist with special payroll projects, including year-end reporting, system upgrades, and process improvements.
• Prepare month-end reconciliations of payroll-related general ledger accounts in our accounting system to the payroll system.
• Identify and explain variances in payroll accounts month to month and quarter to quarter.
• Responsible for keeping payroll policies and flowcharts current.
• Generate and analyze payroll reports to support finance, tax filings, and compliance audits.
• Lead in year-end payroll activities, including the preparation and distribution of W-2s or other tax forms as well as year-end reconciliations.