Marketing Administrative Assistant

Our client is seeking a highly organized Marketing Administrative Assistant to provide day-to-day administrative support while coordinating social media posting across multiple client accounts. This role combines administrative operations with social media scheduling and AI-assisted content workflows, making it ideal for someone who is proactive, detail-oriented, and comfortable managing multiple priorities in a fast-paced marketing environment.

Role Overview

The Marketing Administrative Assistant will provide administrative support to account managers while managing social media posting calendars, scheduling approved content, writing platform-specific captions, and leveraging AI tools to improve efficiency. The role requires strong organizational skills, attention to detail, and the ability to maintain high-quality work across multiple client accounts.

Key Responsibilities

Administrative Support

• Provide day-to-day administrative support to account managers.
• Manage inboxes and draft professional email communications.
• Complete account buildouts and maintain organized client records.
• Track projects, deadlines, and workflows using ClickUp.

Social Media Posting & Scheduling

• Build monthly posting calendars using approved content.
• Schedule content across Facebook, Instagram, TikTok, YouTube, Google Business Profile, LinkedIn, and X.
• Manage content scheduling through Hootsuite.
• Ensure posting calendars are accurate and completed on schedule.

Caption Writing & Brand Voice

• Write engaging, platform-specific social media captions.
• Adapt messaging to each client's brand voice and audience.
• Tailor captions based on platform best practices.
• Learn each client's business before creating content.

AI-Powered Workflow

• Utilize AI tools to develop content plans and draft captions.
• Write and refine AI prompts to improve output quality.
• Review, edit, and quality-check AI-generated content.
• Leverage AI to improve workflow efficiency without over-relying on automation.

Collaboration & Quality

• Collaborate with account managers and content teams.
• Participate in internal meetings as needed.
• Ensure calendars, captions, and deliverables are accurate and review-ready.
• Maintain high standards for organization and quality control.

Qualifications Experience

• Prior experience in an administrative or virtual assistant role.
• Experience supporting marketing, social media, or account management teams is preferred.
• Experience building social media posting calendars or using scheduling platforms is a plus.
• Experience writing captions or content across multiple social media platforms is a plus.
• Experience managing multiple clients, projects, or deadlines simultaneously.

Qualifications Skills

• Strong administrative and organizational skills.
• Strong written communication and caption writing skills.
• Experience using AI tools for content creation and workflow efficiency.
• Proficiency with Google Workspace.
• Familiarity with ClickUp.
• Familiarity with Hootsuite.
• Understanding of Facebook, Instagram, TikTok, YouTube, Google Business Profile, LinkedIn, and X (Twitter).
• Strong attention to detail.
• Ability to manage multiple priorities simultaneously.

What Success Looks Like

• Administrative tasks are completed accurately and on time.
• Social media calendars are consistently organized and published on schedule.
• Captions accurately reflect each client's brand voice.
• AI tools improve workflow efficiency while maintaining content quality.
• Account managers receive reliable operational support across multiple client accounts.

This is an opportunity to support a growing marketing team by combining administrative operations with social media coordination. The Marketing Administrative Assistant will play a key role in improving operational efficiency while helping clients maintain a consistent and engaging social media presence.