Executive Assistant

We are looking for an experienced and highly organized Executive Assistant to provide comprehensive support to a senior executive across communication, scheduling, task management, sales coordination, accounting assistance, and social media.

This role requires someone who is proactive, highly dependable, discreet, and comfortable managing multiple priorities with minimal direction. You should be someone who anticipates needs, keeps things moving, and ensures important tasks never fall through the cracks.

Key Responsibilities

Inbox & Communications Management

• Own the executive's email and messaging channels end-to-end.
• Triage incoming communications and identify priorities.
• Draft and send professional responses on the executive's behalf.
• Ensure important communications and follow-ups are handled promptly.

Calendar & Appointment Coordination

• Manage the executive's calendar, appointments, meetings, and commitments.
• Coordinate scheduling and proactively resolve conflicts.
• Protect the executive's time and ensure the calendar remains organized.
• Prepare the executive for upcoming appointments and commitments.

Task & Project Tracking

• Translate high-level plans into clear, actionable tasks.
• Track open items and follow up to ensure completion.
• Maintain visibility across multiple projects and workstreams.
• Keep the executive informed about progress, deadlines, and outstanding items.

Sales Coordination Support

• Track leads, contacts, and sales-related activities.
• Follow up with contacts and prospects as needed.
• Help keep sales pipelines and communications organized.
• Support CRM and sales coordination workflows.

Accounting Assistance

• Assist with day-to-day accounting-related tasks.
• Track expenses and maintain organized records.
• Support invoice management and basic bookkeeping coordination.
• Follow up on accounting-related items as needed.

Social Media Management

• Manage the executive's social media presence.
• Schedule and coordinate social media posts.
• Monitor engagement and activity.
• Maintain a consistent and professional voice across platforms.