Corporate Paralegal

The ideal candidate is exceptionally organized, detail-oriented, and comfortable handling confidential and market-sensitive information with discretion. This is a high-ownership role for someone who takes pride in accurate, on-time execution and wants to grow with a lean, high-impact team.

What You’ll Do

Public Company and Securities Support

• Support the preparation and filing of periodic and current reports, including Forms 10-K, 10-Q, and 8-K.
• Coordinate filing logistics with internal stakeholders, outside counsel, auditors, investor relations, and financial printers or filing agents, including EDGAR submission support, exhibit management, and filing-package assembly.
• Support Section 16 filings (Forms 3, 4, and 5), including preparation, review coordination, and timely submission, and help maintain the list of Section 16 insiders.
• Help administer the insider trading policy, including trading-window and blackout tracking and support for the Rule 10b5-1 plans program.
• Prepare and administer D&O questionnaires and support related director and officer records.
• Assist with the annual proxy statement, annual meeting logistics, and related public-company activities.
• Support stock administration and equity matters, including maintaining cap table and equity grant records and beneficial ownership data used in Section 16 and proxy reporting, in coordination with Finance.
• Support Nasdaq listing compliance, including listing notifications and related submissions.

Board and Committee Support

• Prepare Board and committee meeting materials, manage logistics, and coordinate scheduling.
• Administer the board portal (for example, Diligent or Boardvantage), including posting materials and managing director access.
• Draft and maintain minutes, resolutions, action items, and follow-ups.

Entity Management and Governance Records

• Maintain minute books, resolutions, and governance records for domestic and foreign entities.
• Support state and subsidiary filings, annual reports, good-standing maintenance, and registered-agent coordination.

Litigation and Insurance Claims Support

• Support litigation matters, including document organization, tracking, and coordination with outside counsel.
• Track and administer insurance claims and related documentation.
• Prepare responses to subpoenas and legal process, and coordinate collection and production of responsive materials.

Cross-Functional Support, AI, and Administration

• Use AI tools and legal technology to streamline filing preparation, records management, and recurring workflows, and help identify opportunities to work more efficiently.
• Partner with attorneys, Legal Operations, Finance, and other teams to keep matters moving and deadlines met.
• Other duties as required from time to time.