AI Operations and Executive Assistant

Role Overview:

The successful candidate will help keep the business running smoothly through strong administration, stakeholder coordination, and operational support. They will also have the opportunity to explore AI tools and simple automations that improve efficiency and streamline workflows.

This role is ideal for someone who is highly organized, naturally curious, eager to learn new technology, and excited to grow alongside a business that embraces innovation.

Key Responsibilities:

• Manage inboxes, calendars, meeting scheduling, and travel arrangements
• Coordinate day-to-day operational and administrative tasks for the Founder
• Follow up with clients, partners, and stakeholders in a professional and timely manner
• Prepare documents, reports, research, and business updates as required
• Support workflow improvements and process documentation
• Set up, maintain, and support automations across platforms such as Kick, Kit, Slack, Teachable, Notion, Spiffy, and similar tools
• Assist with setting up and maintaining simple automations using tools such as ChatGPT, Claude, Zapier, n8n, Make, or similar platforms
• Use AI tools regularly as part of day-to-day operations and review, verify, and quality-check AI-generated outputs before they are shared or used
• Identify opportunities to improve efficiency and solve operational challenges
• Support the wider team with ad hoc projects and business initiatives