Administrative Coordinator

Our UK-based client needs a full-time, remote Administrative Coordinator - an organised, dependable South African professional who keeps projects, paperwork and people moving in the right direction. This is a long-term role working UK business hours, with real responsibility from week one.

The client is a busy UK company where operations move quickly and details matter. They are not looking for someone to simply process tasks; they want a coordinator who spots what is missing, chases what is late, and builds small systems that stop problems repeating.

Key Responsibilities

• Coordinate schedules, meetings and deadlines across multiple teams
• Prepare, format and proofread documents, reports and presentations
• Maintain accurate records, trackers and filing systems
• Chase outstanding actions and keep task lists honest and current
• Handle supplier queries, orders and administrative correspondence
• Support managers with travel bookings, expenses and ad-hoc requests
• Improve small processes so the same problem never lands twice

What You Will Be Doing Day-to-Day

Mornings start with the trackers: what is due, what is overdue, and who needs a nudge. You will confirm the day's meetings, prepare any documents needed, and clear the administrative inbox before it builds up.

Through the day you will move between coordination and execution - updating records, formatting reports, logging supplier responses, and keeping every plate spinning without drama. You will close each day with tomorrow already half-organised.

This role suits a South African professional who likes order, notices details other people miss, and gets quiet satisfaction from a plan that actually happens. You will work independently, but never alone - the team communicates constantly and values people who speak up early.

Requirements

• 3+ years' experience in administration, coordination or office support
• Excellent written and spoken English with a confident, professional manner
• Proven reliability: stable fibre internet, backup power for load shedding, and a dedicated home office
• Strong command of tech tools: Google Workspace or Microsoft 365, spreadsheets, and shared task trackers
• Exceptional attention to detail with disciplined follow-through
• Comfortable juggling multiple priorities to UK business hours without dropping any

Benefits

Full-time remote position working for a UK-based employer. Competitive salary paid in ZAR. Long-term stable role. Supportive team environment. Direct access to founder-led business.