Admin Assistant (Independent Contractor) - Philippines-Based

About Us: At Hunt St, we connect Australian companies with top remote talent in the Philippines. This role is a direct engagement with an Australian financial services business specializing in flexible funding solutions. The client operates with a focus on responsiveness, clear communication, and efficient deal management, supporting businesses and investors with tailored financing options.

The team is small and collaborative, consisting of around eight people, and is currently in an exciting phase of expansion. This role will be pivotal in supporting the business as it scales.

The Role

We are seeking a reliable, highly organized Admin Assistant to support the lending and operations team. Your primary responsibility will be to manage loan applications and day-to-day administration, ensuring the Australian team can focus on clients, brokers, and lending decisions. While prior finance expertise is not mandatory, attention to detail, initiative, energy, and the ability to learn quickly are essential.

Key Responsibilities

• Loan administration: Enter and update applicant and loan details, verify receipt and correct filing of required documents, maintain application status records, and prepare files for assessment and settlement.
• Follow-ups: Professionally and promptly chase outstanding documents and information from brokers, clients, and team members.
• Broker and client support: Handle administrative inquiries and ensure accurate information flow between brokers, clients, and the team.
• General administration: Manage emails, update the CRM and internal trackers, maintain digital files, prepare spreadsheets and reports, and assist in scheduling meetings.
• Process improvement: Identify bottlenecks, suggest workflow enhancements, and support the team during busy periods requiring quick turnarounds.

Requirements

• At least 2 years of experience as a Virtual Assistant, Admin Assistant, Loan Processor, Finance Assistant, or similar.
• Excellent attention to detail, organization, and time management.
• Strong written and spoken English.
• Proficient with Microsoft Office or Google Workspace, with strong Excel or Google Sheets skills.
• Comfortable learning new software and systems.
• A reliable, proactive approach and the ability to work independently.
• The discretion to handle confidential financial information appropriately.

Nice to have:

• Experience in Australian lending, mortgage broking, or finance administration.
• Experience with loan applications, financial documents, and CRM/loan-management software.
• Experience supporting an Australian business and familiarity with Australian business terminology.

What Success Looks Like

You will become a reliable extension of the team, ensuring applications are organized and progressing, documentation is complete and easily accessible, outstanding items are followed up promptly, records are accurate, and the lending team spends less time on administrative tasks and more on deals and relationships.

Growth & Opportunity

As the business grows, so will this role. We are looking for someone who wants to grow with us and take on more responsibility over time, such as loan processing, settlement coordination, and deeper involvement in the lending process. You will work directly with the Australian team, learn about the inner workings of a private lender, and have the opportunity to shape how we operate as we scale. Strong performance will be recognized, with reviews as your skills and responsibilities increase.

Work Arrangement & Expectations

This is a fully remote role structured as an independent contractor engagement. To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work.
• Reflect this engagement on their LinkedIn profile, clearly marked as “Independent Contractor.”