Franchise & Property Coordinator

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote, allowing you to work from home.

Who The Client Is: Our client is a well-established Australian food and retail business with a growing network of locations across the country. Operating through a franchise model, the business supports franchise partners across store development, leasing, property, and operations. With continued growth and new locations in the pipeline, the company offers a fast-paced environment where strong organization, attention to detail, and effective stakeholder coordination are highly valued.

The Role

We are seeking a highly organized and detail-focused Franchise & Property Coordinator to provide day-to-day administrative and coordination support across franchise development, leasing, property, design, and construction activities.

The successful candidate will help keep franchise and property information accurate and up-to-date, coordinate applications and documentation, track key dates and outstanding actions, and support new-store, renewal, refurbishment, and closure activities. This role will also provide broader administrative support to Finance, IT, and Payroll data-cleansing projects when capacity allows.

Key Responsibilities

Franchise Development Support

• Maintain franchise pipelines, candidate trackers, and opportunity trackers.
• Maintain LeaseEagle/ProLease data and ongoing franchise administration following the initial data cleanse.
• Maintain franchise renewal, expiry, option, rent review, and other key-date trackers.
• Coordinate franchise applications, NDAs, interviews, approvals, and related documentation.
• Prepare and maintain complete franchisee files, ensuring all required documentation is in place.
• Coordinate administration for new stores, resales, renewals, and settlements.
• Follow up on outstanding actions with franchisees and internal teams to keep processes moving.
• Prepare weekly and monthly pipeline reports and meeting updates.

Leasing & Property Support

• Maintain LeaseEagle/ProLease data and ongoing lease administration following the initial data cleanse.
• Maintain lease renewal, expiry, option, rent review, and other key-date trackers.
• Upload and maintain lease documents, landlord correspondence, and property records.
• Assist with new-site administration, due diligence packs, and approval documentation.
• Coordinate landlord documentation and follow up on outstanding leasing actions.

Design & Construction Support

• Maintain and support refurbishment and closure trackers.
• Coordinate and file plans, quotes, approvals, permits, and other project documentation.
• Assist with purchase orders, invoice tracking, and project cost administration.
• Follow up with suppliers and contractors regarding outstanding documentation and project actions.
• Support handover and store-opening administration, including close-out documentation.

General / Shared Support

• Maintain accurate data across systems to improve consistency between Franchise, Property, and Finance.
• Assist with document filing, reporting, and general administration.
• Provide additional support for agreed Finance, IT, and Payroll data-cleansing and administrative projects when Franchise & Leasing workload allows.

Required Skills and Qualifications

• Experience in franchise, leasing, property, or related administration, with the ability to manage documentation, trackers, key dates, and follow-ups.
• Strong organizational skills and the ability to manage multiple tasks, deadlines, and priorities accurately.
• High attention to detail when maintaining records, documentation, and business data.
• Experience coordinating administrative processes across multiple stakeholders, including internal teams, franchisees, landlords, suppliers, and contractors.
• Strong follow-up skills, with the ability to proactively track outstanding actions and keep processes moving.
• Experience maintaining structured data and records across business systems; experience with LeaseEagle and/or ProLease is highly regarded.
• Strong written and verbal communication skills, with the ability to communicate professionally with a range of stakeholders.
• Experience supporting reporting, data cleansing, document management, and general administrative activities.
• Ability to work independently, manage competing priorities, and provide reliable administrative support across Franchise, Leasing, Property, Design, and Construction functions.

Work Arrangement & Expectations

This is a remote role set up as an independent contractor engagement. Successful candidates will be expected to:

• Disclose any existing ongoing roles or client work.
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”).