Talent Acquisition Coordinator

The Opportunity

This is an excellent opportunity for someone with 2+ years of recruitment, recruitment administration, resourcing, or talent acquisition experience who is looking to build a long-term career in Talent Acquisition. Candidates looking for a move into an in-house opportunity are strongly encouraged to apply.

In this role, you will be responsible for coordinating recruitment activities, supporting hiring managers and candidates throughout the hiring process, maintaining recruitment systems and data, and partnering cross-functionally to continuously improve recruitment processes, policies, and ways of working.

This role offers an excellent opportunity to develop into a Talent Acquisition Partner or Talent Acquisition Operations Specialist as the company continues to grow.

Key Responsibilities

Recruitment Coordination & Administration

• Coordinate interviews across multiple time zones, including US and EMEA stakeholders.
• Support employer branding initiatives including careers pages, LinkedIn job promotion, employee referral campaigns and recruitment marketing activities.
• Manage candidate communications throughout the hiring process.
• Schedule interviews, feedback sessions, and hiring team meetings.
• Ensure a seamless and professional candidate experience from application through offer stage.
• Maintain accurate candidate records within the Applicant Tracking System (ATS).
• Support offer generation, onboarding activities, and recruitment-related compliance processes.
• Coordinate offer approvals, prepare offer documentation and partner with People Operations to ensure a smooth transition into onboarding.
• Track recruitment activity and ensure all hiring workflows are progressing efficiently.
• Produce regular recruitment dashboards, identify hiring trends and highlight opportunities to improve recruitment efficiency and effectiveness.
• Support recruiters and hiring managers with day-to-day recruitment operations.
• Handle confidential candidate and employee information with professionalism and discretion.
• Build trusted relationships with hiring managers, providing guidance on recruitment processes, timelines and best practices.

Recruitment Operations & Process Improvement

• Partner with teams including HR, People Operations, Legal, Finance, IT, and Hiring Managers to support hiring initiatives and operational excellence.
• Ensure recruitment documentation complies with GDPR and applicable employment legislation across all hiring jurisdictions.
• Own the integrity of recruitment data within the ATS, ensuring candidate records, requisitions and hiring workflows remain accurate and up to date.
• Provide first-line support and guidance to hiring managers using the ATS.
• Gather candidate and hiring manager feedback and recommend improvements to the recruitment experience.
• Assist in the development, documentation, and maintenance of recruitment policies, procedures, and best practices.
• Support implementation of process improvements, system enhancements, and recruitment projects.
• Help ensure recruitment practices align with company policies and applicable employment legislation.
• Contribute to the continuous improvement of recruitment reporting, workflows, and operational efficiency.

Requirements

Required Qualifications

• Minimum 2 years of professional experience in:
  • Recruitment coordination
  • Recruitment administration
  • Talent acquisition support
  • Recruitment agency operations
  • HR administration with recruitment exposure
• Strong organizational and administrative skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Experience managing multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office and recruitment systems/ATS platforms.
• Strong customer service mindset and ability to build relationships with candidates and stakeholders.
• Comfortable working across different time zones and with international teams.
• Exceptional attention to detail.
• Highly organized and able to prioritize competing deadlines.
• Problem-solving mindset.
• Continuous improvement mindset.
• Adaptable and comfortable with change.
• Strong stakeholder management skills.
• High level of integrity and confidentiality.

Preferred Qualifications

• Recruitment agency experience with a desire to transition into an internal Talent Acquisition role.
• Experience supporting hiring in biotechnology, life sciences, healthcare, pharmaceutical, or technology environments.
• Familiarity with ATS platforms.
• Experience supporting recruitment process improvement or operational projects.
• Exposure to international hiring environments, particularly across the US and EMEA.

What Success Looks Like

• Recruitment processes run smoothly and efficiently.
• Candidates receive a consistently positive and professional experience.
• Interview scheduling and hiring coordination are executed accurately and on time.
• Recruitment data and ATS records are maintained to a high standard.
• Recruitment policies and processes are documented, scalable, and continuously improved.
• Hiring managers, HR, and business stakeholders view you as a trusted and dependable partner.

Benefits

Our core values

People first. We create collaborative and supportive environments by operating with respect and flexibility to promote mental, emotional and physical health. We practice empathy by treating others the way they want to be treated and assuming positive intent. We are proud of our inclusive diverse team and humble ourselves to learn about and build our connection with each other.

Patient focused. We act with swift determination without sacrificing our expectations of quality. We are driven by providing exceptional solutions for our customers to positively impact patient lives. Considering what is at stake, we challenge ourselves to develop the best solution, not just the easy one.

Integrity. We hold ourselves accountable and strive for transparent communication to build trust amongst ourselves and our customers. We take ownership of our results as we know what we do matters and collectively we will change the healthcare industry. We are thoughtful and intentional with every customer interaction understanding the overall impact on human health.

Curious. We ask questions and actively listen in order to learn and continuously improve. We embrace change and the opportunities it presents to make each other better. We strive to be on the cutting edge of science and technology innovation by encouraging creativity.

Impactful. We take our social responsibility with the seriousness it deserves and hold ourselves to a high standard. We improve our sustainability by encouraging discussion and taking action as it relates to our natural, social and economic resource footprint. We are devoted to our humanitarian mission and look for new ways to make the world a better place.

Velsera is an Equal Opportunity Employer: Velsera is proud to be an equal opportunity employer committed to providing employment opportunity regardless of sex, race, creed, color, gender, religion, marital status, domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition, sexual orientation, pregnancy, military or veteran status, citizenship status, and genetic information.