Senior Estimator

ABOUT THE ROLE

• A senior, full-time Estimator role at the centre of the quoting process — reviewing customer enquiries, checking supplied plans against the job schedule, and turning that into an accurate, priced quote using the company's own templates and rates.

• Internally, one person currently runs estimating end to end, from enquiry through to submitting the quote to the client. Remotely, this role owns the estimating and quoting engine room — checking plans, sourcing supplier pricing, working out margins and building the quote — while management keeps final client sign-off and quote submission in-house at the start.

• As trust builds over the first few months, there is scope for this role to take on more direct client contact. This is not a sales role, and no commercial decision is made without management's sign-off.

• Trusted to work independently on the estimating and quoting workflow and exercise judgement on scope and pricing questions within agreed rates — but genuinely understanding an instruction, plan or piece of feedback, and asking a clarifying question rather than guessing or agreeing by default, matters more in this role than in most.

• Keeping the client happy sits behind every part of this role — even while quote submission stays with management at the start, the accuracy, turnaround and professionalism of the work behind the scenes is what keeps the client relationship strong.

KEY RESPONSIBILITIES

▸ Enquiries & Plan Review

• Review new customer enquiries and the plans or drawings supplied for the job

• Check the supplied plans against the job schedule to confirm they match, and flag any differences before quoting rather than assuming

• Request missing photos, information or clarification from management rather than guessing

▸ Takeoffs & Quote Preparation

• Perform takeoffs from civil/road design drawings using Adobe for markup and measurement

• Record and tally quantities in Excel, and build the quote using the company's templates, pricing structure and rates

• Own quote accuracy and turnaround time on the estimating side, with minimal supervision

▸ Pricing & Supplier Coordination

• Source and compare pricing from a couple of different suppliers for each job

• Chase, confirm and follow up outstanding supplier pricing

• Work out margins and the final cost to the business before the quote goes to management

▸ Client Communication (Phased)

• In the early months, prepare the quote for management to review and issue to the client directly — client-facing communication and quote submission stay in-house at the start

• Communicate with suppliers directly as required, using the company's official email

• Flag anything a client mentions that could be a new opportunity back to management, even though this is not a sales role

• Over time, and only as agreed with management, take on more direct client contact — by email first, and potentially by phone later

▸ Communication & Judgement

• Ask a clarifying question rather than guessing or agreeing to an instruction, plan or piece of feedback that isn't fully understood — the single most important trait for this role

• Communicate clearly and accurately in written and spoken English with management and suppliers

• Escalate only genuine exceptions once confident with the day-to-day workflow

▸ Working Hours

• Full-time, aligned to Australian Eastern Standard Time (AEST) business hours, working the same calendar as the Australian-based leadership team

WHAT SUCCESS LOOKS LIKE

• Plans are checked against the job schedule and any discrepancies are caught before quoting, not after

• Quotes are accurate, complete and out the door within agreed turnaround times, with minimal rework

• Instructions and feedback are genuinely understood — questions are asked early rather than assumptions being made and found out later

• Supplier pricing is current and chased proactively, with clear margins worked out before management sees the quote

• Management is brought genuine exceptions, not routine questions they shouldn't need to see

• The client stays happy — quotes are accurate and on time, and nothing management has to fix or apologise for after the fact

QUALIFICATIONS AND EXPERIENCE

MUST-HAVE (ESSENTIAL)

• Very good communication — clear written and spoken English, and asks a clarifying question rather than guessing or agreeing by default

• Engineering background — ideally civil engineering, or hands-on experience with civil/road “horizontal works” (roads, pathways, council infrastructure)

• 5+ years' experience as an Estimator, at a senior level — not a junior hire, and not needing heavy day-to-day supervision

• Hands-on daily experience using Adobe (takeoff/markup of drawings) and Excel (recording quantities, building quotes)

• A genuine focus on keeping the client happy — reliable, professional and responsive, even while working behind the scenes

• Confident, independent reading of civil/road design drawings and schedules

• Own computer/laptop (16GB RAM or more recommended) and a private home office suitable for full-time remote work

• Available full-time on hours aligned to Australian business hours (AEST)

NICE-TO-HAVE (DESIRABLE)

• Sales aptitude or commercial awareness — nice to have, not required; this is not a sales role

• Prior estimating experience with road safety barriers or similar civil/road infrastructure products

• Experience working with Australian clients, councils, builders or construction companies

• Familiarity with estimating or takeoff software beyond Adobe and Excel