Recruitment Operations Admin

About the Company

This specialized recruitment and advisory agency connects high-caliber talent with organizations across the accountancy, finance, tax, and audit sectors in the US. Operating within both public practice and internal corporate environments, the firm partners with a diverse client base ranging from independent boutique practices to large international enterprises. Beyond core accounting functions, the agency also provides talent acquisition and advisory services across complementary operational areas, including legal, human resources, creative media, and executive management.

Role Overview

As a Recruitment Operations Admin, you will be part of a pivotal backend engine that drives talent acquisition. This role manages the top of the candidate funnel, ensuring high-potential professionals are seamlessly sourced, engaged, and routed to expert recruitment consultants. By mastering candidate outreach and CRM operational workflows, you directly enable the firm to scale its client impact and deliver exceptional recruitment services.

Responsibilities:

• Conduct daily targeted searches on Indeed to identify active public accounting and legal professionals across designated US territories.
• Craft professional, highly personalized outreach messages to engage passive and active job seekers on Indeed.
• Respond rapidly to candidate inquiries and coordinate phone consultations between interested candidates and recruitment consultants.
• Maintain complete accuracy in recording, organizing, and updating candidate profiles within the Monday.com CRM.
• Distribute registered candidate profiles to targeted client lists in alignment with daily distribution volume goals.
• Build and validate prospective client lists during high-capacity windows to support ongoing business development efforts.
• Consistently meet or exceed daily and weekly operational KPIs for outreach messages, scheduled calls, and distribution velocity.

Requirements

QUALIFICATIONS:

• Hands-on experience using Indeed for candidate sourcing or talent outreach.
• Prior experience in recruitment operations, ATS administration, or CRM management (specifically Monday.com)
• Familiarity with the US recruitment landscape, accounting industry, or legal sector.
• Exceptional written English skills, with a proven ability to write natural, persuasive, and concise personalized messages.
• High operational speed, responsiveness, and strong attention to detail when managing database records.
• Exceptional organizational skills, with the ability to balance sourcing, active candidate conversations, scheduling, and admin distribution concurrently.
• High comfort level working in a KPI-driven environment focused on consistent, high-volume execution.
• Proven track record of working independently, following established operational processes, and meeting daily targets.