Executive Assistant (Full-time Independent Contractor)

You’re the force that turns good teams into great ones. As an Executive Assistant at Cloud Accountant Staffing, you’ll orchestrate schedules, tame inboxes, streamline workflows, and make complex days feel simple. From client communications and research, to light bookkeeping and reporting, you’ll bring order, clarity, and momentum—so leaders can focus on the work only they can do. Full-time IC with exclusivity (no other part-time or freelance engagements once hired). If you love structure, crisp communication, and getting things done, you’ll feel right at home.

About the Role

Think strategist-meets-executor. You’ll anticipate needs, reduce noise, and keep everything moving—meetings prepped, follow-ups sent, docs clean, tasks tracked, and outcomes documented. You’ll translate open-ended requests into a structured checklist, choose the right tool (CRM, doc, board, or template), and close loops with friendly, professional updates. Calm under pressure, precise in your writing, and proactive with solutions—that’s your signature.

What You’ll Do

• Calendar & Inbox Command: Manage busy executive calendars, triage emails, draft replies, schedule across US time zones, and protect focus time.

• Client Communications: Respond to inquiries, prep meeting agendas, capture minutes/action items, and own follow-ups to completion.

• Project Support: Build task boards, track deadlines, and maintain status updates in tools like Asana/ClickUp/Trello; escalate risks early.

• Documentation & SOPs: Create and maintain checklists, templates, and SOPs so recurring work becomes predictable and faster.

• Research & Reporting: Conduct targeted research (vendors, tools, market info), synthesize findings, and prepare concise summaries or slide decks.

• Data & Files: Clean up docs and folders, maintain naming/versioning standards, and ensure everything’s easy to find.

• Light Bookkeeping (as needed): Categorize expenses, match receipts, prep simple invoices/credit notes, and coordinate with the accounting team (QuickBooks/Expensify basics).

• CRM Hygiene: Update records, log activities, prep lists/exports, and keep pipelines tidy (HubSpot/Salesforce or similar).

• Travel & Logistics: Arrange travel, prepare itineraries, and manage event logistics when required.

• Quality, Privacy & Security: Follow data-handling policies, use MFA, and observe least-privilege access at all times.

What You’ll Bring

• 3+ years in a Virtual Assistant/Executive Assistant/Operations role supporting C-level leaders or Senior stakeholders.

• Tool fluency: Google Workspace (Docs/Sheets/Drive), Microsoft Office, Slack/Zoom/Teams, and at least one CRM.

• Organization & Follow-through: You live by checklists, time blocking, and clear documentation; nothing falls through the cracks.

• Excellent English (written & spoken): clear, friendly, and professional—your emails read like you mean business.

• Problem solving: You turn vague asks into concrete next steps; you propose options, not obstacles.

• Time-zone alignment: Comfortable working US business hours.

• Nice-to-haves: Light bookkeeping, basic reporting/BI know-how, experience with Notion, Calendly, Zapier, Canva/Slides.

The Ideal Candidate

• Predictive, not reactive: You anticipate needs and prepare materials before they’re asked for.

• Detail-obsessed, deadline-driven: You spot inconsistencies, fix formatting, and hit send with confidence.

• Process-minded: You love creating templates/SOPs and shaving minutes off recurring tasks with smart shortcuts.

• Calm communicator: You keep stakeholders aligned with brief, timely updates and well-labeled docs.

• Team-first: You collaborate openly, ask crisp questions, and share what you’ve standardized so others benefit.

HOW WE WORK

Quality: Close checklists, review notes, and documentation are part of every engagement.

Security: Best practices for data privacy, MFA, and least-privilege access—always.

Collaboration: Slack/Zoom standups, shared task boards, and predictable review cycles.

WHY CAS IS DIFFERENT

We're not a gig platform. We're not a freelance marketplace. We're not a short-term staffing agency.

At CAS, we invest in professionals who want to build long-term careers supporting U.S. accounting firms and businesses. We believe in creating meaningful opportunities—not just placements.

Here's what you can expect when you join CAS:

• Competitive USD compensation based on your location, experience, technical expertise, and role.

• 100% permanent remote work with long-term client opportunities.

• Company-provided equipment, including a laptop, monitor(s), and essential accessories.

• 15 days of paid time off annually, plus applicable local holidays.

• Guaranteed annual salary increases based on your anniversary.

• Referral rewards of up to USD $1,000.

• Monthly CAS Flex Perks to support your remote work and well-being.

• Structured Week 0 onboarding, training, and ongoing support throughout your journey.

• Exposure to leading U.S. accounting firms across a wide range of industries.

• A collaborative, documentation-first culture where your growth and success matter.

At CAS, you're not just filling a role—you'll build a long-term career with a team that's invested in your success.

CONTRACT & EXCLUSIVITY

Full-time Independent Contractor opportunity open to candidates in the Philippines, Latin America, and South Africa. This role requires an exclusive full-time commitment. Candidates must not engage in other employment or freelance work that creates a conflict of interest or affects their ability to meet the expectations of the role. Conflict-of-interest checks may apply.

Application Process

1. Application & Prescreening
2. Skills & Aptitude Assessment
3. Profile and Pre-interview Preparation
4. Client Interview
5. Employment Offer and Onboarding